office manager salaries in jacksonville, florida

Our client is seeking a Construction Administration Assistant to support the team with project documentation, organization, and administrative tasks. The Construction Administration Assistant will help track project information, assist with document distribution, and support the Construction Administration Manager and project teams throughout the construction phase. We are looking for a self-motivated, detail oriented, personable candidate with at least 2 years experience in the industry. Come work for a leading organization here in Jacksonville!salary: $20 - $24 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilities The Construction Administration Assistant will help track project information, assist with document distribution, and support the Construction Administration Manager and project teams throughout the construction phase Construction Administration Support Assist the CA Manager and team with organizing and tracking project information Help process and distribute submittals, RFIs, and other construction documents Assist with compiling Field Reports, Punch Lists, and other project documentation Support the organization and maintenance of project samples and materials Assist with distributing large drawing sets and other construction documents Help maintain project files in electronic project management systems Assist with organizing project displays and construction documentation Document & File Management Help maintain project records and files in both digital and paper formats Assist with archiving project documentation and samples at project completion Support the team with document tracking and basic data entry SkillsMicrosoft OfficeScheduling AppointmentsAnswering PhonesMaintaining CalendarsQualificationsYears of experience: 2 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

Our client, a key player in the Construction Materials industry, is looking for a powerhouse Administrative Assistant to join their Jacksonville team. This is a "Utility Player" role designed for someone who thrives in the fast-paced world of construction logistics and can seamlessly bridge the gap between the production yard and the front office. If you are a sharp, socially aware professional who can "read the room," pivot from invoicing to production scheduling, and keep the sales pipeline moving, we want to talk to you. The Perks: Direct-Hire opportunity with a stable, essential-industry leader. 100% of medical benefits paid for by the company A collaborative, "roll-up-your-sleeves" culture where your impact is visible every day. Competitive pay based on experience. salary: $50,000 - $65,000 per yearshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilities Office Operations: Oversee daily functionality including vendor coordination (landscaping, maintenance), equipment upkeep, and ensuring an efficient workspace. Sales Support: Partner with the sales team on quote preparation, order entry, pricing updates, and proactive customer follow-up. Invoicing & AR: Generate accurate customer invoices in QuickBooks; monitor AR aging, post payments, and support collections to maintain healthy cash flow. Front Office: Serve as the professional face of the company by greeting visitors, routing calls, and managing general inquiries. QuickBooks & POs: Create and reconcile Purchase Orders, accurately documenting freight and material costs. Order Fulfillment: Coordinate sales orders from intake through fulfillment, ensuring proper documentation and communication with production. CRM & Pipeline: Assist with tracking customer activity, maintaining records, and keeping the sales pipeline moving. Account Support: Act as the primary point of contact for inquiries related to orders and billing; resolve issues quickly to maintain strong relationships. Data & Inventory: Maintain precise records for reporting; track raw material usage to proactively reorder supplies and prevent production delays. HR & Admin: Assist with onboarding, employee documentation, and internal communications. Team Mindset: Jump in wherever needed to support operations and leadership in a fast-paced environment. SkillsOperationsOral CommunicationMaintaining CalendarsOrganizationPrioritizingAdministrative DutiesWritten CommunicationAnswering PhonesSales SupportSales AdministrationDecision MakingHandling Confidential InformationInvoicesPurchase OrdersVendor RelationsBillingQualificationsYears of experience: 4 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

We are seeking a detail-oriented and proactive temporary Administrative Assistant to join our team in north Jacksonville. This role is perfect for someone who thrives in an organized environment and can jump right in to support our daily operations during a busy season. You will help ensure that communication flows smoothly and administrative tasks are handled with precision.salary: $21 - $23 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilities Manage incoming calls, emails, and physical mail with professionalism Coordinate meetings, maintain calendars, and assist with travel arrangements if necessary Maintain digital and physical filing systems; perform data entry with high accuracy Prepare reports, memos, and presentations using Microsoft Office Suite Greet visitors and clients, providing a warm and professional first impression of the company Assist various departments with overflow tasks and event coordination as needed The essential functions of this role include:working in a smoke free environmentSkillsScheduling Appointments (2 years of experience is required)Maintaining Calendars (2 years of experience is required)Organization (2 years of experience is required)Prioritizing (2 years of experience is required)Administrative Duties (2 years of experience is required)Microsoft Office (2 years of experience is required)QualificationsYears of experience: 2 yearsExperience level: Entry LevelRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.