An Architecture & Interior Design company in Hicksville is hiring an Administrative Assistant and Office Coordiantor to join their team. We are seeking someone who is a bit seasoned in their career who enjoys a fast paced environment and wearing many hats. About 25-50% of this role will consist of invoicing clients and applying payments, so you must be savvy with Microsoft Excel as well as Bookkeeping duties. You also must be comfortable performing some hands on tasks as needed for the office. We are seeking someone with an upbeat attitude that is personable and friendly, as you will be the first point of contact for customers and clients. If you are interested and qualified, please apply today for immediate consideration. You may also send your resume or questions to firstname.lastname@example.org! salary: $55,000 - $65,000 per yearshift: Firstwork hours: 8 AM - 5 PMeducation: No Degree RequiredResponsibilities Invoicing and Bookkeeping: Handle invoicing and maintain meticulous bookkeeping records, ensuring accuracy and compliance with financial procedures. Event Planning: Plan and execute various events, including trade shows and internal meetings, overseeing logistics, invitations, and ensuring a seamless experience for participants. Office Supplies Management: Manage inventory, procurement, and distribution of office supplies, liaising with vendors to ensure quality and cost-effectiveness. Vendor Meeting Coordination: Schedule and coordinate meetings with vendors, facilitating discussions and maintaining positive relationships. Calendar Management: Maintain and organize office calendars, scheduling meetings and appointments, ensuring efficient use of time for team members. Filing/Scanning: Handle filing and scanning of documents, maintaining an organized and accessible filing system for easy retrieval of information. Conference Room Maintenance: Ensure the conference room is clean, organized, and ready for meetings, maintaining a professional and welcoming space. SkillsCreating PresentationsOral CommunicationHandling Confidential InformationProblem SolvingScheduling AppointmentsPreparing AgendasMaintaining CalendarsPrioritizingWorking IndependentlyDecision MakingWritten CommunicationAnswering PhonesMicrosoft OfficeOrganizationOrganizational SkillsInterpersonal SkillsMulti-taskingAdministrative DutiesReceptionist DutiesInvoicing (1 year of experience is required)Bookkeeping (1 year of experience is required)Microsoft Excel (5 years of experience is required)Event PlanningOrder Office SuppliesQualificationsYears of experience: 5 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).