secretary

Our client is a leading healthcare organization with an urgent need for an experienced (2+ years) Medical Administrative Assistant in Downey, CA. This is a 6-month temporary contract, but could extend. The ideal candidate holds a Bachelor's degree (preferred), has 2+ years of administrative or clerical experience in a medical office setting, and is proficient with Microsoft Office applications.salary: $23 - $24 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: BachelorsResponsibilities Candidates must have 2+ years of experience providing administrative or clerical support in a medical office/healthcare setting. Top 3 responsibilities: Calendar management, event coordination, data/material preparation Must be proficient with MS Office (Excel, Word, Powerpoint, Teams, Outlook) Supports one or more mid to senior-level managers.  Works in a diverse and more complex environment; and includes some customer and executive contact.  Performs more complex administrative activities including managing projects, composing letters and reports, preparing/editing presentations, and recommending or making purchase decisions.  Possesses strong written and verbal communication skills.  Duties may include more complex administrative activities: managing projects, managing budget and payroll, composing letters and reports, developing newsletters, preparing presentations, recommending or making purchase decisions.  Has intermediate to advanced computer skills including: word processing, spreadsheet, and basic presentation or database applications; and may train others. The essential functions of this role include:working weekendsSkillsAdministrative DutiesMicrosoft OfficeAnswering PhonesMaintaining CalendarsPreparing AgendasHandling Confidential InformationCreating PresentationsTranscribing NotesOrganizationPrioritizingScheduling AppointmentsWritten CommunicationData CollectionQualificationsYears of experience: 0 yearsExperience level: Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days. Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance. Qualified applicants in the unincorporated areas of Los Angeles County with criminal histories will be considered for employment in accordance with the Los Angeles County's Fair Chance Ordinance for Employers. We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Executive Assistant to Global Leaders – Whippany, NJ (Contract-to-Perm) Are you an exceptionally organized and globally-minded Executive Assistant ready to thrive in a fast-paced, high-volume environment? We are seeking a dynamic individual to provide critical support to senior leaders, managing complex calendars and intricate travel across international time zones. This is a unique opportunity to become an indispensable part of a collaborative global administrative team, working closely with colleagues in New York and New Jersey, and directly impacting the efficiency of our U.S. and EMEA operations. What You'll Bring: Prior Executive Assistant Experience: A proven track record in a similar support role is essential. HEAVY GLOBAL EXPERIENCE IS A MUST: Demonstrated experience managing international calendars, travel, and communication across multiple time zones. Global Awareness: An inherent understanding of cultural nuances, especially with EMEA and U.S. teams. Stakeholder Alignment Expertise: Ability to effectively manage and align stakeholders across various hierarchies and time zones. Resilience & Professionalism: A "thick skin" to gracefully handle competing demands and ensure alignment among diverse personalities. Adaptability, Proactiveness, and Team-Orientation: You thrive on change, anticipate needs, and are eager to collaborate. French Language Skills / Experience with French Teams (A Plus!): Direct experience or fluency will be highly valued. Logistics & Details: Location: Our vibrant office in Whippany, NJ (with Tuesday-Thursday typically being our busiest in-office days). Schedule: Full-time, 40 hours per week. Start Date: ASAP – we're ready to ramp you up quickly! Duration: This is a contract-to-perm role, with a desire for successful conversion. If you're a highly adaptable, globally-savvy Executive Assistant ready for your next challenge, apply today and join our inclusive and dynamic team! INTERESTED? APPLY NOW! FOR MORE IMMEDIATE CONSIDERATION, email a current resume to iris.levy@randstadusa.com   salary: $40 - $50 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: AssociateResponsibilitiesWHAT YOU WILL BE DOING: You will be supporting a team of 4 executives. Will report to and work closely with: VP, Chief of Staff (who leads the Project Management team), Two VPs based in Paris. Heavy calendar management (approx. 80% of role), including coordinating across global time zones (e.g., Tokyo to U.S.). Managing complex scheduling needs across U.S. and EMEA regions. Coordinating frequent travel, especially with the Paris team (6–7 trips annually). Must be highly adaptable to a fast-paced, high-volume environment with constant change. Expected to build solid collaboration with 2 other EAs (total of 3 EAs – 1 in NY and 1 in NJ) May need to travel to the New York office (very rarely).   Candidates will be ramped up quickly Must be comfortable with the “day-to-day grind” and shifting priorities. French colleagues can be demanding due to cultural and time zone differences (6-hour time difference). Location: Whippany, NJ (Tues–Thurs are busiest in-office days). Schedule: 40 hours/week Start Date: ASAP. Duration: Contract-to-perm (hopeful for conversion). Interviews: 4 interviewees (will work to condense interviews to 2-3) will include both U.S. and Paris team members. Pay Rate: $40-50/hr (looking for EA level)  Skillscalendar management (3 years of experience is required)travel arrangements (3 years of experience is required)global experience (3 years of experience is required)meeting coordination (3 years of experience is required)thick skin (1 year of experience is required)QualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

Stony Brook University is seeking a Temporary Administrative Assistant to provide essential support within the Dean's Office of the School of Medicine. This is a full-time, in-person position, Monday through Friday, from 8:30 AM to 5:00 PM, with an anticipated duration of four months.The ideal candidate will be a highly organized and proactive individual with excellent administrative and communication skills, capable of managing a variety of tasks in a fast-paced environment. This position can start as soon as possible. If you are interested, please send your resume to jenn.eng@randstadusa.com or apply to this posting today!salary: $17 - $18 per hourshift: Firstwork hours: 8:30 AM - 5 PMeducation: High SchoolResponsibilities Perform general office duties to ensure smooth daily operationsCoordinate and process travel arrangements and reimbursements for Dean's professional staff using ConcurManage travel and reimbursement processesOrder and track office supplies, ensuring adequate inventoryAssist with the coordination and follow-up of various eventsProvide support for the SCP (Scholarly Concentrations Program) programSupport several committees, including setting up meetings and taking minutesCoordinate the annual summative evaluation processAssist with scrub training for incoming medical studentsPrepare and disseminate a weekly newsletterPerform additional duties as needed to support the Office of Affairs (OSA) professional staff members Skills Administrative DutiesReceiving Incoming CallsMicrosoft OfficeOffice DutiesTravel CoordinationExpense ReportsOrdering SuppliesFollow UpEmailPhoneWritten CommunicationPhone CommunicationPhones Qualifications Years of experience: 1 yearExperience level: Experienced Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.