Leading employer in Neenah, WI is looking for a highly organized and detail-oriented Department Assistant to provide crucial administrative support to our Fabrication and Quality Fabrication teams. In this dynamic role, you'll ensure the continuity of daily operations by facilitating communication, maintaining critical databases for welder qualifications and quality inspections, and reviewing and managing quality control documentation, including coordinating with third-party subcontractors. You'll also be responsible for preparing and uploading essential quality turnover documents for customer submittal, handling confidential information, supporting business initiatives, managing budgets, tracking progress reports, coordinating meetings, and preparing jurisdictional code forms. Advanced knowledge in Microsoft Word, Excel, Access, and PowerPoint required.
location: Neenah, Wisconsin
job type: Contract
salary: $19 - 21 per hour
work hours: 8am to 4pm
education: High School
responsibilities:
Essential Duties and Responsibilities include the following: Other duties may be assigned.
- Facilitate the dissemination of information to the department and project teams through various methods of communication.
- Resolve questions regarding the department; research and provide appropriate answers.
- Assist in determining and ordering supplies required for the department.
- Monitor and maintain the fabrication welder and QC inspector qualification database.
- Review quality control inspection records for accuracy and completeness for fabrication projects.
- Maintain and control the fabrication quality inspection database. Assist the inspectors as needed by performing data entry of completed spools and associated non-destructive testing reports.
- Work with 3rd party subcontractors (Coatings, Pre/PWHT) to obtain reports for completed services. Review reports for completeness and enter data into the quality inspection database. Assemble the documentation into the project turnover.
- Maintain and update quality copy of fabrication drawings for documentation purposes and project turnover package.
- Prepare and upload quality related turnover documents for customer submittal on a continuous basis.
- Responsible for handling sensitive and confidential information.
- Developing and implementing business initiatives, procedures, and budgets for the department.
- Monitor department deadlines and support presentation of monthly progress reports including tracking action items and progress updates.
- Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include department orientation and training, management meetings, periodic reviews, etc.
- Coordinate department related issues and complaints, such as operational resources, workstations, space assignments and supplies, and follow up that resolution has been obtained.
- Prepare ASME and Canadian jurisdictional code forms for projects as needed. These may include but are not limited to P4, P4A, U1, TSASK, ABSA, etc. Coordinate with the Company insurance representative for signature and certification of required forms.
- Advanced knowledge in Microsoft Word, Excel, Access, and PowerPoint required.
- Ability to work independently, demonstrate accuracy, reliability, and problem-solving skills.
- Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
- Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).
qualifications:
- Experience level: Experienced
- Minimum 3 years of experience
- Education: High School (required)
skills:
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
