The ideal candidate is a proactive communicator who thrives in a fast-paced environment and takes pride in maintaining high standards of accuracy. While this position is primarily based in our Los Gatos office to manage physical mail and local operations, we offer flexibility for partial remote work to accommodate the right candidate's needs.
Responsibilities
- Financial Processing: Accurately process Accounts Payable (AP) invoices and manage the downloading, filing, and processing of bank statements, loan statements, and utility billings.
- Vendor Relations: Act as a primary point of contact for vendors; obtain, review, and validate compliance documentation for both new vendor onboarding and annual renewals.
- Communication: Maintain professional daily email correspondence with internal departments and external partners to ensure seamless financial workflows.
- Office Administration: Manage incoming and outgoing mail at the Los Gatos office and maintain organized digital and physical filing systems.
- Data Integrity: Ensure all financial records are kept up-to-date and meet company standards for audit-readiness and accuracy.
- Experience: Previous experience in an accounting support or administrative role, ideally within the real estate or investment sector.
- Technical Skills: Proficiency in CRM systems and/or accounting software is highly preferred. Competency in the Microsoft Office Suite (Word, Excel, Outlook) is required.
- Organizational Skills: Exceptional attention to detail with the ability to manage multiple tasks and deadlines efficiently.
- Communication: Verbal and written communication skills with a focus on high-quality customer service and professional vendor relations.
- Location: Must reside within commuting distance of Los Gatos, CA, to manage on-site administrative responsibilities.
salary: $30 - $35 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School
Responsibilities
- Financial Processing: Accurately process Accounts Payable (AP) invoices and manage the downloading, filing, and processing of bank statements, loan statements, and utility billings.
- Vendor Relations: Act as a primary point of contact for vendors; obtain, review, and validate compliance documentation for both new vendor onboarding and annual renewals.
- Communication: Maintain professional daily email correspondence with internal departments and external partners to ensure seamless financial workflows.
- Office Administration: Manage incoming and outgoing mail at the Los Gatos office and maintain organized digital and physical filing systems.
- Data Integrity: Ensure all financial records are kept up-to-date and meet company standards for audit-readiness and accuracy.
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
