We are seeking a detail-oriented and organized Branch Administrative Coordinator to join our team. This role is the backbone of our local branch operations, handling everything from complex accounts receivable and contract administration to onsite HR support. If you thrive in a multi-faceted role where financial precision meets operational logistics, we want to hear from you. Apply Today allie.snyder@randstadusa.com
salary: $52,000 - $63,000 per year
shift: First
work hours: 8 AM - 4:30 PM
education: Associate
Responsibilities
Financial & Accounts Receivable
- Manage full-cycle AR, including entering invoices into JDE/Oracle and processing AIA Pay Applications.
- Execute daily cash reconciliation: process checks (Certegy), credit cards, and C.O.D. payments.
- Prepare deposit summaries, post payment batches, and distribute daily balancing packets.
- Conduct collections by analyzing aging reports and documenting activity in JDE.
- Maintain comprehensive job files (contracts, P.O.s, change orders, and lien releases).
- Issue R.O. numbers, verify credit approvals, and set up new customers in JDE.
- Prepare preliminary notices and monthly inventory entries.
- Facilitate the new hire process, including onboarding and safety training coordination.
- Manage onsite personnel records and provide basic benefits support.
- Collect and verify time cards; prepare certified payroll checklists for corporate submission.
- Oversee daily administrative functions: mail distribution, office supply procurement, and equipment maintenance.
- Provide professional phone reception and backup support for counter sales.
- Ensure all corporate documentation is submitted within designated timeframes.
Skills
- Account Reconciliation
- AR Billing
- Cash Handling
- Billing
- Filing
- Phones
- Aging Receivables
- Invoices
- onboarding
Qualifications
- Years of experience: 5 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
