facilities and property services coordinator.

Our client is seeking a highly organized and proactive Facilities Coordinator to provide essential support to our Property Services team during a leave of absence coverage. In this role, you will serve as the operational glue for our facility, acting as the primary point of contact for tenants, vendors, and internal stakeholders. The ideal candidate is a master of follow-up who can navigate high-volume requests with ease, ensuring that daily operations remain seamless and that all service needs are met with a high degree of professional communication.

salary: $24 - $25.6 per hour
shift: First
work hours: 8 AM - 5:30 PM
education: High School

Responsibilities

• Work Order & Vendor Management: Manage the full lifecycle of work orders, including tracking, routing, and rigorous follow-up. Coordinate with vendors to schedule requests and verify the successful completion of all onsite services.
• Financial & Administrative Support: Support accounts payable processes by performing accurate invoice coding and maintaining detailed tracking logs and service metrics.
• Operational Continuity: Support the Property Manager in daily tasks to ensure continuity across the portfolio, including managing preventive maintenance workflows and maintaining database systems.
• Stakeholder Communication: Serve as a key liaison between tenants and facilities staff, providing clear updates and resolving inquiries in a timely manner.
• Compliance & Standards: Utilize basic knowledge of facilities compliance or regulatory standards to ensure tasks meet industry requirements, particularly within healthcare or commercial environments.
• Technical Proficiency: Operate fluently within Microsoft Office and various database systems to manage high-volume data and operational tasks.
• Onsite Support: Maintain a consistent onsite presence to oversee daily office operations and respond to immediate facility needs.

Skills

Work order systems management (1 year of experience is required)

Invoice Coding (1 year of experience is required)

Verbal Communication

Written Communication

Decision Making

Organization

Problem Solving

Multi-tasking

Facilities Knowledge (1 year of experience is required)

Qualifications

Years of experience: 2 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.