Key Responsibilities
- Avid Workflow Management: Monitor the AvidInvoice queue daily to ensure invoices are moving through the correct approval channels.
- Portal Troubleshooting: Act as the internal lead for resolving "stuck" invoices or routing errors within the Avid platform.
- AvidPay Oversight: Coordinate with the AvidPay network to ensure payments are settled and assist vendors with portal registration or payment status.
- ERP Synchronization: Manage the daily sync between AvidXchange and our accounting software to ensure data integrity and catch any integration errors.
- Vendor Support: Field inquiries specifically related to AvidPay disbursements and electronic payment transitions.
- Direct Avid Experience: At least 1 year of hands-on experience using AvidXchange (this is a non-negotiable for this contract).
- Portal Proficiency: You know how to navigate Avid’s reporting tools and "search" functions to track down historical data quickly.
- High-Volume Comfort: You are used to a high-volume environment where staying on top of the queue is the top priority.
- Reliability: Since this is a contract role, we need someone who can work independently and maintain a clean backlog.
salary: $20 - $22 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School
Responsibilities
Here are 10 core duties for an Accounts Payable professional:
- Invoice Processing: Receiving, verifying, and coding high volumes of invoices to the correct general ledger accounts.
- Three-Way Matching: Comparing the invoice against purchase orders and receiving reports to ensure the company only pays for what it actually got.
- Payment Execution: Scheduling and running weekly payment batches via ACH, wire transfers, or corporate credit cards.
- Vendor Onboarding: Collecting tax forms (like W-9s), verifying banking information, and maintaining the vendor master file.
- Exception Management: Playing "detective" to resolve discrepancies where the AI or automation software flagged a price or quantity error.
- Account Reconciliation: Comparing vendor statements to the company's internal records to ensure no bills have slipped through the cracks.
- Expense Report Auditing: Reviewing employee travel and entertainment claims to make sure they follow company policy and have receipts.
- Month-End Support: Calculating "accruals" (expenses the company owes but hasn't been billed for yet) to ensure financial reports are accurate.
- Internal Controls: Enforcing "segregation of duties" and fraud-prevention protocols to protect company funds.
- Audit Preparation: Gathering documentation and payment trails for internal or external auditors during tax season or year-end reviews.
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
