administrative assistant ii.

Role Overview We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant II to support mid-to-senior-level managers in a dynamic healthcare setting. In this role, you will work in a diverse and complex environment that includes both customer and executive contact. You will be the administrative backbone of our operations, ensuring seamless coordination across multiple clinic locations while handling high-volume communications and diverse administrative projects. Key Responsibilities Operational Support: Support daily administrative operations across three distinct clinic locations, ensuring smooth operations in a fast-paced healthcare environment. Schedule Management: Coordinate complex daily and monthly schedules for managers, departmental staff, and physicians. Manage attendance logs and track staffing schedules to support operational needs. Communication: Handle high-volume email and phone communications, ensuring timely follow-up, professional support, and excellent customer service. Compose professional letters and correspondence as needed. Meeting & Event Coordination: Coordinate meetings, draft agendas, and assist with organizing team events (e.g., staff meetings, working lunch meetings). Facility & Supply Management: Order and meticulously maintain office and clinical supplies. Open, log, and track maintenance and work service tickets to resolution. Cross-Functional Collaboration: Collaborate effectively with leadership, staff, and external partners, acting as a reliable liaison and independent problem-solver. Project Assistance: Perform a range of administrative activities, including managing small operational projects and maintaining accurate document management systems.

Minimum Qualifications Education: High School Diploma or GED required. Experience: 3 to 5 years of related administrative experience. Technical Skills: High proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Microsoft Teams.

Core Competencies: coordination and organizational abilities to manage schedules and priorities across multiple locations. Clear, professional communication skills to effectively support leadership, staff, and medical professionals. Ability to work independently, demonstrating initiative, meticulous attention to detail, and sound problem-solving skills.



salary: $24.99 - $25 per hour
shift: First
work hours: 8:30 AM - 4 PM
education: High School

Responsibilities

Operational Support: Support daily administrative operations across three distinct clinic locations, ensuring smooth operations in a fast-paced healthcare environment.
Schedule Management: Coordinate complex daily and monthly schedules for managers, departmental staff, and physicians. Manage attendance logs and track staffing schedules to support operational needs.
Communication: Handle high-volume email and phone communications, ensuring timely follow-up, professional support, and excellent customer service. Compose professional letters and correspondence as needed.
Meeting & Event Coordination: Coordinate meetings, draft agendas, and assist with organizing team events (e.g., staff meetings, working lunch meetings).
Facility & Supply Management: Order and meticulously maintain office and clinical supplies. Open, log, and track maintenance and work service tickets to resolution.
Cross-Functional Collaboration: Collaborate effectively with leadership, staff, and external partners, acting as a reliable liaison and independent problem-solver.
Project Assistance: Perform a range of administrative activities, including managing small operational projects and maintaining accurate document management systems




Skills

communication skills

administrative activities

budget and payroll

Qualifications

Years of experience: 3 years

Experience level: Experienced

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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.