Type: Full-Time/Contract
About the Role We are seeking a proactive, highly organized Senior Administrative Assistant to provide executive support to Therapeutic Area Leadership. This role requires a self-directed professional who excels at juggling priorities and maintaining confidentiality in a fast-paced environment.
Key Responsibilities
- Calendar Management: Proactively manage executive calendars, resolve conflicts, and prioritize incoming requests.
- Travel Logistics: Plan domestic and international itineraries, including flights, hotels, and visas.
- Expense Reports: Prepare and track complex expense reports in a timely manner.
- Meeting Coordination: Organize internal/external meetings, video calls, agendas, and presentation materials.
- Project Tracking: Follow up on project status across teams to ensure timely completion of deliverables.
- Cross-Team Support: Provide professional communication and administrative backup coverage as needed.
- Experience: 5–7+ years of senior administrative support experience, preferably in pharmaceuticals, biotech, or life sciences.
- Education: High School diploma required; College degree or secretarial certificate preferred.
- Technical Skills: High proficiency with MS Office (Outlook, Teams, Excel, PowerPoint) and experience with systems like Concur, SAP, or Ariba.
- Communication: Excellent verbal and written English skills for engaging with global teams and senior management.
- strong ability to prioritize tasks with minimal supervision.
- High attention to detail, quality, and discretion with confidential data.
- Collaborative, adaptable, and solution-driven mindset.
salary: $38 - $43 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School
Responsibilities
1. Schedule appointments/manage calendars.
2. Make both domestic and global travel arrangements.
3. Process complex expense reports.
4. Coordinate internal/external meetings, videos and conference calls.
5. Handle confidential information and communication with all levels of management in a professional manner.
6. Follow-up on projects assigned to various managers to ascertain status and to assure timely completion.
7. Participate in various projects as required.
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
