Key Responsibilities
- Project Review & Setup: Review project registrations against contracts/POs, track change orders, and maintain assigned electronic project files.
- Billing & Invoicing: Manage project billing schedules, generate draft and final invoice packages with all required backup (cover pages, lien waivers, applications for payment), and upload through client distribution platforms.
- AR & Collections Support: Perform routine collection outreach via phone and email, record collection notes, track average days paid, and collaborate with Project Managers to clear open AR issues.
- Procurement & Reconciliations: Complete vendor onboarding forms, issue requisitions and receipts for goods/services, and reconcile office credit card expenses.
- Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration preferred (or equivalent practical experience).
- 1+ years of experience in Accounts Receivable, Billing, or Project Accounting.
- Familiarity with project-based billing methods, contract terms, and client portal submissions.
- Great organizational skills and high attention to detail.
- Proficiency in MS Excel and accounting/ERP software.
shift: First
work hours: 8 AM - 5 PM
education: Associate
Responsibilities
- Project Billing & Invoicing: Generating draft and final invoices, managing project billing schedules, attaching backup documentation, and distributing invoices via client portals.
- WIP & Revenue Management: Reviewing project registrations, tracking Work-in-Progress (WIP), applying change orders, and setting up contract terms.
- Collections: Following up on past-due invoices, adding collection notes, tracking average days paid, and working with Project Managers to clear open AR balances.
- Procurement & Expense Setup: Creating purchase requisitions, logging receipts when goods arrive, filling out vendor onboarding forms, and reconciling office credit cards.
- working in a smoke free environment
Skills
- Accounts Receivable (2 years of experience is required)
- Oracle (1 year of experience is required)
- ERP (2 years of experience is required)
- Excel (2 years of experience is required)
- Invoicing (2 years of experience is required)
- Purchase Orders (2 years of experience is required)
- Accounting Coursework (2 years of experience is required)
- Billing (2 years of experience is required)
- Credit card reconciliation
- Accounting (2 years of experience is required)
Qualifications
- Years of experience: 3 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
