We are seeking a highly skilled and professional Executive Assistant with experience supporting C-Level employees and providing critical administrative and strategic support to the executive leadership. This role requires exceptional organizational, communication, and interpersonal skills and will serve as a key liaison between the CIO's office and high-level internal and external stakeholders, including the City Manager, Deputy City Manager, other C-level executives, department heads, and community partners.
This position demands discretion, a proactive mindset, and the ability to manage complex schedules, sensitive information, and high-priority communications. The successful candidate will demonstrate the ability to protect and optimize the CIO's time and serve as a trusted representative of the office.
Key Responsibilities:
- Provide high-level executive administrative support to the CIO, including calendar management, meeting preparation, travel coordination, and expense processing.
- Serve as a primary point of contact for internal and external stakeholders on all matters pertaining to the CIO's office.
- Manage incoming communications, prioritize issues, and ensure timely responses and follow-up, often acting on behalf of the CIO.
- Coordinate and support executive-level meetings, including agenda creation, documentation, logistics, and post-meeting follow-ups.
- Draft, review, and edit correspondence, reports, presentations, and other communications for clarity, accuracy, and professionalism.
- Proactively manage the CIO's schedule to ensure alignment with departmental priorities and strategic initiatives.
- Liaise regularly with the City Manager's Office, Deputy City Manager, department leadership, and executive peers on confidential and time-sensitive matters.
- Track key departmental deadlines, initiatives, and deliverables, ensuring the CIO is informed and prepared.
- Maintain the highest level of discretion and confidentiality in handling sensitive organizational and personnel matters.
- Support departmental culture and leadership by acting as a resource and representative of the CIO's office in a professional and service-oriented manner.
- Handle special projects and assignments as needed with a high degree of autonomy and effectiveness.
Education & Experience:
- Associate's degree required; Bachelor's degree in Public Administration, Business, Information Technology, or related field preferred.
- Minimum of 5 years of executive-level administrative experience, preferably supporting senior leadership in a government or large organizational setting.
- Experience interacting with executive leaders, elected officials, or municipal leadership highly desirable.
- Exceptional organizational and time-management skills with the ability to multitask and prioritize competing demands.
- Strong written and verbal communication skills, including the ability to draft and edit professional correspondence and documentation.
- Ability to work independently and exercise sound judgment in high-pressure or ambiguous situations.
- High level of integrity and discretion in handling confidential and sensitive information.
- Technologically savvy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), virtual meeting tools, and project management platforms.
- Professional demeanor and ability to build positive relationships across all levels of the organization.
- Standard office setting with occasional need to attend off-site meetings or events.
- This position may require limited after-hours availability to support executive-level commitments or emergencies.
location: Tallahassee, Florida
job type: Contract
salary: $25 - 35 per hour
work hours: 8am to 5pm
education: Bachelors
responsibilities:
- Provide high-level executive administrative support to the CIO, including calendar management, meeting preparation, travel coordination, and expense processing.
- Serve as a primary point of contact for internal and external stakeholders on all matters pertaining to the CIO's office.
- Manage incoming communications, prioritize issues, and ensure timely responses and follow-up, often acting on behalf of the CIO.
- Coordinate and support executive-level meetings, including agenda creation, documentation, logistics, and post-meeting follow-ups.
- Draft, review, and edit correspondence, reports, presentations, and other communications for clarity, accuracy, and professionalism.
- Proactively manage the CIO's schedule to ensure alignment with departmental priorities and strategic initiatives.
- Liaise regularly with the City Manager's Office, Deputy City Manager, department leadership, and executive peers on confidential and time-sensitive matters.
- Track key departmental deadlines, initiatives, and deliverables, ensuring the CIO is informed and prepared.
- Maintain the highest level of discretion and confidentiality in handling sensitive organizational and personnel matters.
- Support departmental culture and leadership by acting as a resource and representative of the CIO's office in a professional and service-oriented manner.
- Handle special projects and assignments as needed with a high degree of autonomy and effectiveness.
Education & Experience:
- Associate's degree required; Bachelor's degree in Public Administration, Business, Information Technology, or related field preferred.
- Minimum of 5 years of executive-level administrative experience, preferably supporting senior leadership in a government or large organizational setting.
- Experience interacting with executive leaders, elected officials, or municipal leadership highly desirable.
- Exceptional organizational and time-management skills with the ability to multitask and prioritize competing demands.
- Strong written and verbal communication skills, including the ability to draft and edit professional correspondence and documentation.
- Ability to work independently and exercise sound judgment in high-pressure or ambiguous situations.
- High level of integrity and discretion in handling confidential and sensitive information.
- Technologically savvy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), virtual meeting tools, and project management platforms.
- Professional demeanor and ability to build positive relationships across all levels of the organization.
- Standard office setting with occasional need to attend off-site meetings or events.
- This position may require limited after-hours availability to support executive-level commitments or emergencies.
qualifications:
- Associate's degree required; Bachelor's degree in Public Administration, Business, Information Technology, or related field preferred.
- Minimum of 5 years of executive-level administrative experience, preferably supporting senior leadership in a government or large organizational setting.
- Experience interacting with executive leaders, elected officials, or municipal leadership highly desirable.
skills:
- Exceptional organizational and time-management skills with the ability to multitask and prioritize competing demands.
- Strong written and verbal communication skills, including the ability to draft and edit professional correspondence and documentation.
- Ability to work independently and exercise sound judgment in high-pressure or ambiguous situations.
- High level of integrity and discretion in handling confidential and sensitive information.
- Technologically savvy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), virtual meeting tools, and project management platforms.
- Professional demeanor and ability to build positive relationships across all levels of the organization
- Standard office setting with occasional need to attend off-site meetings or events.
- This position may require limited after-hours availability to support executive-level commitments or emergencies.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad Digital, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad Digital offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
