Position Summary
We are seeking a self-driven, versatile professional to serve as the Office Manager and Administrative Specialist for the customer's facility. This role is the operational heart of the facility, providing essential support for the 800 MHz communication system and the technical team.
You will act as the "face of the shop," bridging the gap between technical repairs and administrative excellence. This position requires a unique blend of customer service, personnel logistics, and financial stewardship to ensure the shop runs smoothly and the technicians can focus on mission-critical communication infrastructure.
Key Responsibilities
1. Office Management & Shop Intake
Front Desk Leadership: Serve as the primary point of contact for the shop; manage the intake process for radio repairs and coordinate equipment "check-in/check-out."
Personnel Logistics: Facilitate daily office functions for the technical team (3-4 staff members), including scheduling support and coordinating office flow.
Supply & Resource Management: Proactively manage and order office and shop supplies to ensure uninterrupted operations.
Facility Coordination: Direct the daily operations of the office environment to maintain a professional and efficient workspace.
2. Budgeting & Financial Administration
Financial Stewardship: Assist in the development and monitoring of the shop's annual budget and track daily expenditures.
Invoice Management: Review and process vendor invoices for accuracy and ensure alignment with organizational policies.
Reporting: Generate regular reports on shop productivity, inventory usage, and budgetary health for leadership.
3. Administrative & Project Support
Departmental Assistance: Support the Director and/or Manager with administrative tasks such as scheduling meetings, preparing agendas, and monitoring project timelines.
Documentation & Records: Draft and proofread memos, take meeting minutes, and maintain precise filing systems for equipment history and staff records.
Task Management: Utilize project management tools (such as Smartsheet) to assist with task tracking and ensure deadlines are met.
Communication: Coordinate professional correspondence between the shop, internal departments, and external clients.
Ideal Characteristics
Adaptable: Able to switch seamlessly between administrative tasks and front-desk customer service in a fast-paced environment.
Proactive: A self-starter who identifies office inefficiencies or logistical hurdles and solves them independently.
Detail-Oriented: Exceptional organizational skills with a keen eye for documentation and inventory accuracy.
Professional: Courteous and grounded, providing high-level service to both the technical team and visiting clients.
Minimum Qualifications
Education: Associate's degree in Business, Management, or a related field (equivalent work experience also considered).
Experience: * Proven experience in Office Management or administrative leadership.
Experience working in a technical or "shop" environment is highly preferred.
Technical Skills: * Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Experience with inventory management tools and project management software (e.g., Smartsheet).
Core Competencies: Strong organizational skills, basic bookkeeping/budgeting knowledge, and excellent written and verbal communication.
location: Tallahassee, Florida
job type: Contract
salary: $30 - 40 per hour
work hours: 8am to 5pm
education: No Degree Required
responsibilities:
Position Summary We are seeking a self-driven, versatile professional to serve as the Office Manager and Administrative Specialist for the customer's facility. This role is the operational heart of the facility, providing essential support for the 800 MHz communication system and the technical team.
You will act as the "face of the shop," bridging the gap between technical repairs and administrative excellence. This position requires a unique blend of customer service, personnel logistics, and financial stewardship to ensure the shop runs smoothly and the technicians can focus on mission-critical communication infrastructure.
Key Responsibilities 1. Office Management & Shop Intake
- Front Desk Leadership: Serve as the primary point of contact for the shop; manage the intake process for radio repairs and coordinate equipment "check-in/check-out."
- Personnel Logistics: Facilitate daily office functions for the technical team (3-4 staff members), including scheduling support and coordinating office flow.
- Supply & Resource Management: Proactively manage and order office and shop supplies to ensure uninterrupted operations.
- Facility Coordination: Direct the daily operations of the office environment to maintain a professional and efficient workspace.
- Financial Stewardship: Assist in the development and monitoring of the shop's annual budget and track daily expenditures.
- Invoice Management: Review and process vendor invoices for accuracy and ensure alignment with organizational policies.
- Reporting: Generate regular reports on shop productivity, inventory usage, and budgetary health for leadership.
- Departmental Assistance: Support the Director and/or Manager with administrative tasks such as scheduling meetings, preparing agendas, and monitoring project timelines.
- Documentation & Records: Draft and proofread memos, take meeting minutes, and maintain precise filing systems for equipment history and staff records.
- Task Management: Utilize project management tools (such as Smartsheet) to assist with task tracking and ensure deadlines are met.
- Communication: Coordinate professional correspondence between the shop, internal departments, and external clients.
- Adaptable: Able to switch seamlessly between administrative tasks and front-desk customer service in a fast-paced environment.
- Proactive: A self-starter who identifies office inefficiencies or logistical hurdles and solves them independently.
- Detail-Oriented: Exceptional organizational skills with a keen eye for documentation and inventory accuracy.
- Professional: Courteous and grounded, providing high-level service to both the technical team and visiting clients.
- Education: Associate's degree in Business, Management, or a related field (equivalent work experience also considered).
- Experience: * Proven experience in Office Management or administrative leadership.
- Experience working in a technical or "shop" environment is highly preferred.
- Technical Skills: * Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Experience with inventory management tools and project management software (e.g., Smartsheet).
- Core Competencies: Strong organizational skills, basic bookkeeping/budgeting knowledge, and excellent written and verbal communication.
qualifications:
Position Summary
We are seeking a self-driven, versatile professional to serve as the Office Manager and Administrative Specialist for the customer's facility. This role is the operational heart of the facility, providing essential support for the 800 MHz communication system and the technical team.
You will act as the "face of the shop," bridging the gap between technical repairs and administrative excellence. This position requires a unique blend of customer service, personnel logistics, and financial stewardship to ensure the shop runs smoothly and the technicians can focus on mission-critical communication infrastructure.
Key Responsibilities
1. Office Management & Shop Intake
Front Desk Leadership: Serve as the primary point of contact for the shop; manage the intake process for radio repairs and coordinate equipment "check-in/check-out."
Personnel Logistics: Facilitate daily office functions for the technical team (3-4 staff members), including scheduling support and coordinating office flow.
Supply & Resource Management: Proactively manage and order office and shop supplies to ensure uninterrupted operations.
Facility Coordination: Direct the daily operations of the office environment to maintain a professional and efficient workspace.
2. Budgeting & Financial Administration
Financial Stewardship: Assist in the development and monitoring of the shop's annual budget and track daily expenditures.
Invoice Management: Review and process vendor invoices for accuracy and ensure alignment with organizational policies.
Reporting: Generate regular reports on shop productivity, inventory usage, and budgetary health for leadership.
3. Administrative & Project Support
Departmental Assistance: Support the Director and/or Manager with administrative tasks such as scheduling meetings, preparing agendas, and monitoring project timelines.
Documentation & Records: Draft and proofread memos, take meeting minutes, and maintain precise filing systems for equipment history and staff records.
Task Management: Utilize project management tools (such as Smartsheet) to assist with task tracking and ensure deadlines are met.
Communication: Coordinate professional correspondence between the shop, internal departments, and external clients.
Ideal Characteristics
Adaptable: Able to switch seamlessly between administrative tasks and front-desk customer service in a fast-paced environment.
Proactive: A self-starter who identifies office inefficiencies or logistical hurdles and solves them independently.
Detail-Oriented: Exceptional organizational skills with a keen eye for documentation and inventory accuracy.
Professional: Courteous and grounded, providing high-level service to both the technical team and visiting clients.
Minimum Qualifications
Education: Associate's degree in Business, Management, or a related field (equivalent work experience also considered).
Experience: * Proven experience in Office Management or administrative leadership.
Experience working in a technical or "shop" environment is highly preferred.
Technical Skills: * Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Experience with inventory management tools and project management software (e.g., Smartsheet).
Core Competencies: Strong organizational skills, basic bookkeeping/budgeting knowledge, and excellent written and verbal communication.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad Digital, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad Digital offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
