administrative secretary

Executive Assistant / Office Administrator Charlotte, NC | Full-Time A growing international industrial company is seeking a proactive Executive Assistant / Office Administrator to report to the VP. Key Responsibilities: Manage executive calendars, meetings, and global travel logistics. Support bookkeeping, invoice processing, and external accounting partners. Oversee daily office operations, vendors, and facilities. Assist engineering teams with shipping and logistics documentation. Qualifications: 3-5 years of administrative/office management experience (manufacturing preferred). MS Office skills; QuickBooks is a plus. Highly organized, independent, and detail-oriented. What We Offer: Competitive salary, health benefits, and paid vacation.salary: $65,000 - $70,000 per yearshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilitiesKey Responsibilities Executive Support • Manage calendars, appointments, and meeting schedules. • Coordinate domestic and international travel, hotels, rental cars, and itineraries. • Organize customer visits and internal meetings. Accounting & Administrative Support • Support invoice processing and expense reports. • Coordinate documentation with external accounting partners. • Assist with basic bookkeeping and administrative reporting. • Maintain organized records for audits and corporate compliance. Office Administration • Manage daily office operations and reception. • Order office supplies and coordinate vendors and service providers. • Handle incoming and outgoing mail and shipments. • Maintain office files and company records. • Coordinate office maintenance and facility-related activities. • Logistics & Operations Support • Coordinate shipments and courier services. • Support import/export documentation when required. • Assist service and engineering teams with travel logistics and documentation. • Help coordinate customer service visits and installations. Technical Skills • Microsoft Office (Excel, Word, Outlook, PowerPoint) • Teams and Google Zoom or similar platforms • Experience with QUICKBOOKS systems is a plus What We Offer • Competitive salary • Health benefits • Paid vacation and holidays • Professional growth opportunities • Friendly international work environment • Opportunity to work with global industrial customers and cutting-edge manufacturing technologiesSkillsMulti-taskingSchedulingBookkeepingOrganizationMaintaining CalendarsScheduling AppointmentsMicrosoft OfficeMicrosoft ExcelQuickBooksAccountingWritten CommunicationCreating PresentationsLogisticsCoordinationQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

PLEASE NOTE — TALENT PIPELINE POSITION: This is an active Talent Pipeline Posting for upcoming executive assistant opportunities with our clients in the Boca Raton area. While there may not be an immediate, active requisition today, we are actively interviewing and shortlisting top-tier candidates to present directly to Managing Directors, Family Office Principals, and PE Partners as new requisitions open. About the Role We are seeking an exceptionally polished, proactive, and hyper-organized Executive Assistant to support Managing Directors and Principals within our network of Boca Raton private wealth and family office clients. This dynamic role requires a blend of top-tier corporate EA functions and high-level family office support. The ideal candidate thrives in a fast-paced environment, possesses impeccable discretion, and excels at managing complex schedules, private travel, and high-value personal logistics.salary: $80,000 - $90,000 per yearshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilities Calendar Management: Maintain complex business/personal calendars; proactively resolve multi-time-zone scheduling conflicts. Travel & Logistics: Organize complex domestic/international travel, including private aviation, yacht charters, luxury accommodations, and itineraries. Family Office Support: Oversee personal property logistics, household vendors, vehicle fleets, and personal events. Investor & Board Relations: Act as a strategic gatekeeper; draft confidential correspondence and prepare board materials, pitch decks, and investor updates. Expense Management: Reconcile corporate expenses, personal disbursements, and vendor invoices. Qualifications & Requirements Experience: 5+ years supporting C-Suite Executives, Founders, or HNWIs in Private Equity, VC, Wealth Management, or Family Offices. Technical Skills: Expert in O365 (Outlook, Excel, PowerPoint) and Google Workspace; CRM (e.g., Salesforce) experience preferred. Discretion: Absolute confidentiality and professionalism with sensitive financial and proprietary data. Attributes: High EQ, resourceful under pressure, meticulous attention to detail. Palm Beach/Boca Raton local network knowledge preferred. The essential functions of this role include:working weekendsSkillsManagingExecutiveConflict ResolutionOral CommunicationCreating PresentationsWeb ConferencingAdapting to ChangeExecutive SearchInterpersonal SkillsMotivatingProblem SolvingQualificationsYears of experience: 5 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

Are you an experienced administrative professional who enjoys creating order, staying organized, and being the person others rely on? A respected boutique law firm in Newport is seeking a polished, dependable administrative professional to support a busy attorney in a role that combines traditional office administration with legal support. While previous legal experience is certainly valued, we are equally interested in candidates who have built successful careers supporting executives, small professional offices, accounting firms, financial services organizations, or other detail-oriented environments. This is an excellent opportunity for someone looking for a long-term professional home where quality of work, sound judgment, and reliability are genuinely appreciated. What We're Looking For Several years of administrative support experience in a professional office environment Legal administrative experience is welcomed but not required Excellent written communication, grammar, and proofreading skills Microsoft Word skills and typing proficiency (55 WPM+) Exceptional organizational skills and attention to detail Professional phone presence and emotional intelligence Ability to work independently while exercising sound judgment Someone who enjoys building long-term relationships and takes pride in producing polished, high-quality work Schedule & Compensation Monday-Friday | 9:00 AM-5:00 PM Four days onsite (Monday-Thursday) Remote Fridays Salary: $50,000 annually Holiday bonus salary: $50,000 - $52,000 per yearshift: Firstwork hours: 9 AM - 5 PMeducation: BachelorsResponsibilities Provide day-to-day administrative support to an attorney Draft, edit, proofread, and format professional correspondence and legal documents Manage calendars, schedules, and client communications Maintain organized electronic and physical files Prepare documents with exceptional attention to detail Assist with billing, invoices, and general office administration Answer phones and serve as a professional first point of contact for clients Help keep the office running efficiently while anticipating administrative needs SkillsScheduling AppointmentsOrganizationMaintaining CalendarsTranscribing NotesProblem SolvingHandling Confidential InformationLegal BillingAdministrative DutiesQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.