administrative secretary

Executive Assistant / Office Administrator Charlotte, NC | Full-Time A growing international industrial company is seeking a proactive Executive Assistant / Office Administrator to report to the VP. Key Responsibilities: Manage executive calendars, meetings, and global travel logistics. Support bookkeeping, invoice processing, and external accounting partners. Oversee daily office operations, vendors, and facilities. Assist engineering teams with shipping and logistics documentation. Qualifications: 3-5 years of administrative/office management experience (manufacturing preferred). MS Office skills; QuickBooks is a plus. Highly organized, independent, and detail-oriented. What We Offer: Competitive salary, health benefits, and paid vacation.salary: $65,000 - $70,000 per yearshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilitiesKey Responsibilities Executive Support • Manage calendars, appointments, and meeting schedules. • Coordinate domestic and international travel, hotels, rental cars, and itineraries. • Organize customer visits and internal meetings. Accounting & Administrative Support • Support invoice processing and expense reports. • Coordinate documentation with external accounting partners. • Assist with basic bookkeeping and administrative reporting. • Maintain organized records for audits and corporate compliance. Office Administration • Manage daily office operations and reception. • Order office supplies and coordinate vendors and service providers. • Handle incoming and outgoing mail and shipments. • Maintain office files and company records. • Coordinate office maintenance and facility-related activities. • Logistics & Operations Support • Coordinate shipments and courier services. • Support import/export documentation when required. • Assist service and engineering teams with travel logistics and documentation. • Help coordinate customer service visits and installations. Technical Skills • Microsoft Office (Excel, Word, Outlook, PowerPoint) • Teams and Google Zoom or similar platforms • Experience with QUICKBOOKS systems is a plus What We Offer • Competitive salary • Health benefits • Paid vacation and holidays • Professional growth opportunities • Friendly international work environment • Opportunity to work with global industrial customers and cutting-edge manufacturing technologiesSkillsMulti-taskingSchedulingBookkeepingOrganizationMaintaining CalendarsScheduling AppointmentsMicrosoft OfficeMicrosoft ExcelQuickBooksAccountingWritten CommunicationCreating PresentationsLogisticsCoordinationQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

A growing, well-established boutique legal services firm is seeking a polished, highly organized Executive Assistant to support its Founder and Managing Attorney. This is an exciting opportunity to become a trusted right hand within a collaborative, fast-paced organization where professionalism, discretion, and exceptional client service are at the center of everything they do. The ideal candidate is a proactive, detail-oriented, and thrives on anticipating needs, managing competing priorities, and keeping an executive operating at their highest level.What We're Looking For Bachelor's degree strongly preferred, but not required.  3-7 years of Executive Assistant or high-level administrative experience. Experience supporting a business owner, executive, attorney, president, founder, or other senior leader. Outstanding organizational and time management skills. Written and verbal communication High level of professionalism, discretion, and sound judgment. Ability to manage multiple priorities in a fast-paced environment. Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint. Why You'll Love This Opportunity Performance-based bonus opportunity. Hybrid work schedule. 100% employer-paid employee health insurance. Opportunity to work directly alongside a respected executive in a growing organization. Collaborative, professional culture where your contributions will have a meaningful impact. salary: $75,000 - $90,000 per yearshift: Firstwork hours: 8:30 AM - 5:30 PMeducation: BachelorsResponsibilities Manage a complex and ever-changing executive calendar, appointments, and priorities. Coordinate meetings, conference calls, and client appointments. Prepare correspondence, reports, presentations, and other executive-level documents. Screen and prioritize communications while maintaining the highest level of confidentiality. Coordinate travel arrangements (local) and itineraries as needed. Track projects, deadlines, and follow-up items to ensure nothing falls through the cracks. Organize electronic and physical filing systems. Assist with operational and administrative projects that support the executive and overall office. Serve as a professional liaison with clients, vendors, and internal team members. Anticipate executive needs and proactively solve problems before they arise. SkillsMulti-taskingWritten CommunicationExecutive SupportOrganizational SkillsMicrosoft OfficeScheduling AppointmentsPreparing AgendasOrganizationQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

Our client, a prominent and high-profile global philanthropic initiative based in Washington, D.C., is seeking an experienced, highly discreet Executive Assistant for an immediate, 1–2 month temporary assignment (with potential to extend). This role operates on a hybrid schedule (Tuesdays and Wednesdays on-site in D.C.) and provides critical administrative and operational support to a Programmatic Director and a small, dynamic team of 3–4 professionals. If you are a tech-savvy EA who thrives in a fast-paced environment, possesses impeccable judgment, and can hit the ground running with domestic/international travel and expense management, we want to hear from you today. Experience: 5+ years of relevant executive administrative experience supporting senior leaders (a Bachelor’s degree may substitute for 2 years of experience). Systems Proficiency: Must be highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams). Expense Tech: Direct, recent experience using Ramp for expense reporting and reimbursements is highly preferred. Discretion: Proven ability to handle sensitive organizational changes and confidential information with absolute tact and diplomacy. Adaptability: Ability to thrive independently in a fast-paced environment with regularly shifting priorities. salary: $32 - $37 per hourshift: Firstwork hours: 8 AM - 4 PMeducation: BachelorsResponsibilities Calendar Management: Coordinate and maintain complex calendars for the Director and team members to optimize time, manage deadlines, and proactively resolve scheduling conflicts. Travel Coordination: Arrange complex domestic and international travel itineraries, including flights, lodging, visa/safety requirements, and ground transportation. Expense Management: Promptly manage, code, and submit expense reports utilizing Ramp. Meeting Preparation: Assist in preparing agendas, gathering background materials, and managing logistics for internal and high-profile external meetings. General Administrative Support: Draft and edit correspondence, manage internal communications, and lend general clerical support to ensure smooth day-to-day operations. SkillsTravel Coordination Expense ManagementMeeting PreparationQualificationsYears of experience: 5 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.