administrative secretary

Our client, a dynamic and growing organization, has partnered with us to find an exceptional, high-caliber Executive Assistant to directly support their Chief Executive Officer. This is a highly visible role within a fast-paced environment, offering a unique opportunity to act as the true "right-hand" to an innovative executive. The ideal candidate is an adaptable, proactive professional who thrives on handling complex logistics, values extreme confidentiality, and possesses the professional polish required to interface with global entities and internal departments alike. This is a full-time permanent position offering a competitive salary and benefits package. salary: $45,000 - $52,000 per yearshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilitiesExecutive Support & Gatekeeping Provide comprehensive administrative support to the CEO, managing highly confidential, sensitive, and time-critical business matters. Masterfully manage the CEO’s complex calendar and daily schedule, keeping them proactively informed of upcoming commitments, priorities, and shifts. Act as the primary liaison between the CEO’s office, internal department heads, and vital outside agencies or global organizations. Logistics, Travel & Event Planning Coordinate complex, multi-leg travel itineraries and logistics for both local and international business trips. Lead the planning and execution of special corporate events, business luncheons, conferences, and meetings—managing everything from location scouting, decor, and catering to tech equipment and VIP invitee lists. Run local day-to-day business errands and deliveries in the immediate geographic area as needed. Meeting Facilitation & Office Administration Prepare detailed meeting agendas; record, track, and distribute comprehensive meeting minutes. Ensure the corporate conference room is impeccably prepared for critical sales presentations, VIP interviews, and high-level board meetings. Establish, develop, and maintain secure electronic and hard-copy filing systems. Provide essential clerical backup (mail handling, scanning, global correspondence) to the CEO, with occasional cross-departmental support as required. SkillsHandling Confidential InformationMaintaining CalendarsScheduling AppointmentsMicrosoft OfficeOrganizational SkillsAdministrative DutiesPlanningQualificationsYears of experience: 4 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

Are you a highly polished, professional Executive Assistant with a track record of supporting senior leadership? We are seeking an exceptional Executive Assistant to join a premier healthcare system on-site in San Francisco, CA. In this high-visibility role, you will provide critical administrative support to senior executives, managing intricate schedules and coordinating multi-stakeholder meetings. Operating in a fast-paced environment, your ability to maintain a polished, executive-facing presence and collaborate seamlessly with other administrative teams will be vital to keeping operations running efficiently. If you are an organized problem-solver looking to elevate your career within an enterprise medical network, this 100% on-site contract position offers the perfect opportunity.salary: $36.94 - $36.95 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilitiesKey Responsibilities: Manage complex executive calendars, resolving scheduling conflicts proactively and efficiently. Coordinate large-scale meetings, agendas, and logistics for multiple internal and external stakeholders. Build and refine high-quality presentations utilizing Microsoft PowerPoint. Collaborate closely with other internal Executive Assistants and administrative support teams to streamline workflows. Maintain a highly polished, professional, and executive-facing presence across all communication channels. Requirements: Proven experience working as an Executive Assistant directly supporting senior-level or C-suite executives. Demonstrated mastery of complex executive calendaring and meeting management. High proficiency with the Microsoft Office Suite, specifically Microsoft PowerPoint. strong written, verbal, and interpersonal communication skills. Ability to work on-site full time at the San Francisco campus. Preferred: Previous administrative experience within a large hospital system, university health network, or supporting finance/medical education leaders. Must clear standard compliance onboarding, including a background check, drug screening, physical exam, and up-to-date healthcare vaccination records. SkillsOrganizational SkillsAnswering PhonesExecutive CompensationExecutive SearchQualificationsYears of experience: 2 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days. Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

We are looking for an Executive Assistant to support the: Americas Chief Information Tech & Data Officer and their Leadership Teams. Our perfect candidate is proactive, extremely organized, thrives in a fast-paced global environment, independently problem solves while under pressure, anticipates the needs of company leaders, and has a “get it done” attitude. The EA will manage a wide range of advanced administrative and executive support-related tasks, will be able to work independently within guidelines, and will make independent decisions regarding planning, organizing, and scheduling work. The ability to interact with senior leaders (at all levels) both locally and abroad in a fast-paced environment, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Excellent written and verbal communication skills, strong decision-making ability, and attention to detail are equally important.   Responsibilities:   · Provide Executive Assistance to: Americas Chief Information Tech & Data Officer, and their Americas and Global leadership teams, including extensive internal and external calendaring, business travel, large-scale meetings, both on and off site, expenses, and special ad hoc projects.  · Manage demanding calendaring requests with limited oversight, including calendars of senior executives  · Coordinate complex, regular globaltravel and expense reporting using Concur, including the submission of expense reports after each trip or special event.  · Maintain high standards of confidentiality and information security when given access to sensitive information.  · Serve as the brand extension for leaders you support, escalating and communicating on their behalf and serving as a team liaison  · Specific IT & Data Administrative duties are expected to be completed with minimal supervision, including, but not limited to, department mail, vendor setup and purchase order management, management of office supplies and space, and management of team files in OneDrive or Teams. Additional projects will be assigned as needed.  · Contribute to the excellent reputation of the company and the IT & Data team through professional, friendly and respectful interactions with all internal and external stakeholders.  salary: $41.41 - $42.41 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: AssociateResponsibilities Provide Executive Assistance to: Americas Chief Information Tech & Data Officer, and their Americas and Global leadership teams, including extensive internal and external calendaring, business travel, large-scale meetings, both on and off site, expenses, and special ad hoc projects.  · Manage demanding calendaring requests with limited oversight, including calendars of senior executives  · Coordinate complex, regular globaltravel and expense reporting using Concur, including the submission of expense reports after each trip or special event.  · Maintain high standards of confidentiality and information security when given access to sensitive information.  · Serve as the brand extension for leaders you support, escalating and communicating on their behalf and serving as a team liaison  · Specific IT & Data Administrative duties are expected to be completed with minimal supervision, including, but not limited to, department mail, vendor setup and purchase order management, management of office supplies and space, and management of team files in OneDrive or Teams. Additional projects will be assigned as needed.  · Contribute to the excellent reputation of the company and the IT & Data team through professional, friendly and respectful interactions with all internal and external stakeholders. SkillsMicrosoftQualificationsYears of experience: 7 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.