advertising coordinator

Randstad is seeking a polished, professional, and reliable Office Administrative Assistant for a premier office furniture provider in West Palm Beach. This company has been a leader in the industry for over 40 years, specializing in high-quality, American-made office solutions—from custom cubicles to executive seating. As the first point of contact in their 6,000 sq. ft. luxury showroom, you will represent a brand known for excellence, serving a clientele that includes high-level executives and business owners. Job Title: Office Administrative Assistant / Showroom Coordinator Location: West Palm Beach, FL Pay Rate: $23.00 per hour Job Type: Temp-to-Hire Hours: Part-time (30–35 hours per week) Schedule: Monday–Friday, 10:00 AM – 4:00 PM or 5:00 PMQualifications Professionalism: Must be highly polished with a professional speaking voice and appearance suitable for interacting with executive-level clientele.Experience: Previous experience in a front-facing administrative, reception, or high-end retail role is preferred.Technical Skills: Must be computer savvy and comfortable learning new software for client management.Communication: Must have interpersonal skills with the ability to build rapport through both in-person and phone interactions.Reliability: Must have reliable transportation to the West Palm Beach location and a consistent work history. Why Apply? Competitive pay in a beautiful, professional work environment.Consistent Monday–Friday schedule with no late nights or weekends.Opportunity to transition into a permanent role with a long-standing, reputable Florida company. Our client is looking to hire immediately! If you meet these qualifications and are ready to start a new career path, apply today with Randstad. Send resume to jennifer.torres@randstadusa.comsalary: $23 - $23.01 per hourshift: Firstwork hours: 10 AM - 5 PMeducation: High SchoolResponsibilities Client Relations: Warmly greet clients as they enter the showroom. Conduct initial discovery by asking targeted questions to understand their office furniture needs.Sales Support: Seamlessly refer clients to the expert sales team based on their specific requirements.Communications: Manage incoming phone calls with a professional demeanor. Perform outbound "check-in" calls to previous customers to ensure satisfaction with their furniture and identify any additional needs for their workspaces.Showroom Excellence: Maintain the professional appearance of the showroom, ensuring the environment is tidy, organized, and reflective of a high-end brand.Administrative Tasks: Utilize computer systems for data entry, client tracking, and general office support. Plus: Digital Marketing BackgroundThe essential functions of this role include: working in a smoke free environment Skills Organizational SkillsAdministrative DutiesAnswering PhonesOral CommunicationWorking Independently Qualifications Years of experience: 2 yearsExperience level: Experienced Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

We are looking for a proactive, tech-savvy Administrative Assistant to be the heartbeat of our office. In this role, you will be the primary support for our agents and management team, ensuring that every phone call, sales transaction, and listing is handled with precision. If you are someone who thrives in a fast-paced environment and enjoys being the "go-to" person for problem-solving and office logistics, we want to meet you.Your Impact Front Desk & Communication Be the Face of the Office: Answer and screen calls, take meticulous messages, and provide essential information to callers. Master the Flow: Efficiently route mail, emails, and voice messages to the correct parties and manage all outgoing USPS, UPS, and messenger services. Transaction & Financial Support Drive the Deal: Partner with the Office Manager to process vital sales and rental paperwork, ensuring every file is tracked, scanned, and filed correctly. Financial Integrity: Manage office invoices and assist the Senior Managing Director (SMD) with monthly expense reports and payment submissions. Agent & System Support Systems Expert: Become the resident pro on our proprietary systems, assisting agents with marketing collateral, listing databases, and digital deal submissions. Market Reporting: Maintain our office exclusive listings and generate the weekly and monthly spreadsheets that keep our team informed. Office Operations & Admin Meeting Lead: Attend sales meetings (virtually) to produce and distribute accurate minutes. Workspace Management: Keep the office humming by managing inventory (supplies/beverages), coordinating facility repairs, and ensuring all office equipment is mission-ready. Please email tiffany.emmell@randstadusa if you are interested! salary: $21 - $22 per hourshift: Firstwork hours: 9 AM - 6 PMeducation: No Degree RequiredResponsibilitiesFront Desk & Communication Answer calls, screen calls, take accurate messages, and provide information to callers. Receive, sort and route mail, e-mail, voice messages accurately and efficiently to appropriate party. Process outgoing USPS mail, UPS and messenger services. Transaction & Financial Support Work directly with the Office Manager to process transaction paperwork for sales and rentals including tracking and filing all vital paperwork and scanning checks as needed. Handle all office related invoices, submit to Office Manager and/or SMD for approval and Finance Department for payment. Assist SMD with submission of monthly expense reports. SkillsSchedulingOrganizational SkillsWritten CommunicationAnswering PhonesOrganizationAdministrative DutiesMaintaining CalendarsOral CommunicationScheduling AppointmentsSorting mailScanningQualificationsYears of experience: 2 yearsExperience level: Entry LevelRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

Our client, a key player in the Construction Materials industry, is looking for a powerhouse Administrative Assistant to join their Jacksonville team. This is a "Utility Player" role designed for someone who thrives in the fast-paced world of construction logistics and can seamlessly bridge the gap between the production yard and the front office. If you are a sharp, socially aware professional who can "read the room," pivot from invoicing to production scheduling, and keep the sales pipeline moving, we want to talk to you. The Perks: Direct-Hire opportunity with a stable, essential-industry leader. 100% of medical benefits paid for by the company A collaborative, "roll-up-your-sleeves" culture where your impact is visible every day. Competitive pay based on experience. salary: $50,000 - $65,000 per yearshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilities Office Operations: Oversee daily functionality including vendor coordination (landscaping, maintenance), equipment upkeep, and ensuring an efficient workspace. Sales Support: Partner with the sales team on quote preparation, order entry, pricing updates, and proactive customer follow-up. Invoicing & AR: Generate accurate customer invoices in QuickBooks; monitor AR aging, post payments, and support collections to maintain healthy cash flow. Front Office: Serve as the professional face of the company by greeting visitors, routing calls, and managing general inquiries. QuickBooks & POs: Create and reconcile Purchase Orders, accurately documenting freight and material costs. Order Fulfillment: Coordinate sales orders from intake through fulfillment, ensuring proper documentation and communication with production. CRM & Pipeline: Assist with tracking customer activity, maintaining records, and keeping the sales pipeline moving. Account Support: Act as the primary point of contact for inquiries related to orders and billing; resolve issues quickly to maintain strong relationships. Data & Inventory: Maintain precise records for reporting; track raw material usage to proactively reorder supplies and prevent production delays. HR & Admin: Assist with onboarding, employee documentation, and internal communications. Team Mindset: Jump in wherever needed to support operations and leadership in a fast-paced environment. SkillsOperationsOral CommunicationMaintaining CalendarsOrganizationPrioritizingAdministrative DutiesWritten CommunicationAnswering PhonesSales SupportSales AdministrationDecision MakingHandling Confidential InformationInvoicesPurchase OrdersVendor RelationsBillingQualificationsYears of experience: 4 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.