mailroom clerk salaries in new york, new york

The Office Coordinator role is a critical dual-function position designed for a highly organized professional who can seamlessly blend front-office hospitality with precise back-office financial management. This individual serves as the operational heart of the firm, ensuring that daily business activities run smoothly while maintaining the absolute integrity of the company’s financial records. In their administrative capacity, the Coordinator manages the physical workspace, oversees vendor relationships, and acts as the primary point of contact for clients and guests. They are responsible for everything from high-level calendar coordination and travel logistics to maintaining office inventories and supporting human resources with onboarding and culture-building initiatives. The goal is to create a professional, efficient environment where the rest of the team can thrive. The bookkeeping component requires a disciplined, detail-oriented approach to fiscal health. The Coordinator handles the full cycle of accounts payable and receivable, ensuring invoices are processed accurately and payments are collected promptly. Beyond data entry, they perform vital monthly tasks including bank reconciliations, expense tracking, and the preparation of preliminary financial statements for management. Proficiency in accounting software like QuickBooks and advanced Excel skills are essential to ensure the ledger remains audit-ready and transparent. Ultimately, the ideal candidate is a proactive problem-solver who can pivot between social interaction and deep analytical work without sacrificing accuracy. They must possess the discretion to handle sensitive data and the communication skills to interact with stakeholders at all levels. By balancing these diverse responsibilities, the Office Coordinator provides the stability and financial clarity necessary for the company to achieve its long-term growth objectives.salary: $20 - $35 per hourshift: Firstwork hours: 8 AM - 4 PMeducation: BachelorsResponsibilitiesWe are looking for a versatile and highly organized Office Coordinator to serve as the backbone of our daily operations. This role is unique; it requires a blend of traditional administrative support and precise financial record-keeping. You will be the first point of contact for our clients and the primary steward of our office environment, ensuring that both our physical space and our financial books are in excellent order. Key Responsibilities I. Office Administration & Facilities Management Reception & Communication: Act as the primary gatekeeper, managing high-volume phone lines, greeting guests, and handling all incoming/outgoing mail and deliveries. Operational Oversight: Ensure the office runs smoothly by managing inventory for office and kitchen supplies, coordinating with vendors (janitorial, HVAC, IT), and maintaining equipment. Executive Support: Assist leadership with calendar management, travel arrangements, and the preparation of meeting materials or slide decks. Document Management: Maintain a sophisticated digital and physical filing system to ensure data security and easy retrieval of company records. II. Bookkeeping & Financial Functions Accounts Payable (AP): Process vendor invoices, verify approvals, and schedule payments ensuring all accounts stay current and within terms. Accounts Receivable (AR): Generate and send client invoices, monitor aging reports, and perform polite but firm collection follow-ups when necessary. SkillsPhonesMaintaining Calendarsfacilities (1 year of experience is required)Front DeskOffice Support (1 year of experience is required)Vendor Relationsoutlook (1 year of experience is required)Bookkeeping (1 year of experience is required)QualificationsYears of experience: 2 yearsExperience level: Entry LevelRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

Do you have 1-2 years of RECENT mailroom experience? Are you comfortable with $19/hr on a WEEKLY basis? This could be the perfect opportunity for you! Shift - 9am-6pm Onsite in Manhattan Qualifications Education: High School Diploma or GED required.Experience: 1–2 years of experience in mailroom, retail, or a related service field.Physical Ability: Must be able to lift up to 50 lbs and remain on your feet for extended periods. You will be walking between campus buildings frequently.Technical Skills: Proficiency in MS Office/Email and the ability to learn digital scanning and filing systems. Professionalism: Excellent communication skills and a "business casual" appearance (collared shirts recommended; no jeans).salary: $18.99 - $19 per hourshift: Firstwork hours: 9 AM - 6 PMeducation: High SchoolResponsibilities Mail & Package Handling: Sort incoming mail into boxes and process packages using scanning software.Site Support: Manage operations across four locations (135 E 12th St, 318 E 15th St, 301 First Ave, and 65 Fifth Ave). All sites are within a 10-minute walk of each other.Use high-volume mail management systems, postage meters, and basic office hardware (copiers, shrink-wrap machines, etc.).Customer Service: Act as a primary point of contact for students and staff regarding package status and mail inquiries. Facility Tasks: Maintain clean and stocked copier/mail areas; perform light maintenance or meeting room setups as requested.The essential functions of this role include: working in a smoke free environmentstanding for 8 hours at one timeworking weekends Skills RECENT mailroom experience (1 year of experience is required) Qualifications Years of experience: 1 yearExperience level: Entry Level Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

We are seeking a high-energy, detail-oriented Document Production & Digital Imaging Specialist to join a prestigious Midtown law firm. This role is critical to the firm's daily operations, managing high-volume litigation copy print jobs, complex document finishing, and large-scale digital imaging projects. If you have a background in commercial print production, heavy-duty reprographics, and high-speed scanning, this is the perfect opportunity for you. Agency: Randstad Location: New York, NY (Midtown) Pay Rate: $25.00 per hour Schedule: Monday – Friday | 8:30 AM – 5:30 PM Contract Duration: ASAP – 3-month contract (with possibility of permanent conversion) What We Seek Heavy Print/Reprographics Experience: Proven experience operating production-level print shop equipment (e.g., Ricoh, Xerox, Canon) and finishing machinery. Technical Aptitude: Familiarity with print-queue management software, high-speed imaging systems, and document indexing software. Precision & Stamina: An "eagle eye" for detail with the ability to handle repetitive, high-volume physical print and prep tasks in a fast-paced environment. You understand that a missing page in the legal world is a major risk. Corporate Professionalism: Ability to work efficiently in a high-stakes, deadline-driven corporate environment with a polished and professional demeanor. salary: $24.5 - $25 per hourshift: Firstwork hours: 8 AM - 5:30 PMeducation: High SchoolResponsibilitiesKey Responsibilities Heavy Print Production & Reprographics: Operate high-volume, commercial-grade digital print servers and multi-function printers (MFPs) to execute complex litigation copy and print jobs. High-Volume Imaging & Scanning: Run professional-grade, high-speed production scanners to digitize massive legal files, ensuring 100% page-for-page accuracy and clarity. Advanced Finishing & Binding: Perform precision document finishing, including heavy-duty stapling, GBC/Coil/Velo binding, cutting, folding, and creating custom tabs/dividers for legal binders and trial exhibits. Document Prep & Post-Processing: Carefully disassemble complex legal bindings (clips, staples, rivets) for scanning, and meticulously reassemble/re-bind files back to their exact original physical state. Quality Control (QC): Conduct rigorous quality checks on both printed outputs and digital images for alignment, clarity, color accuracy, and completeness against the physical originals. Indexing & Metadata: Utilize legal document management software to name, file, and index digital records according to strict firm nomenclature and organizational standards. SkillsPrint Production (2 years of experience is required)Reprographic (2 years of experience is required)High-Volume Imaging (2 years of experience is required)Document Prep (2 years of experience is required)Quality Control (2 years of experience is required)Indexing / Metadata (2 years of experience is required)Scanning / Binding (2 years of experience is required)QualificationsYears of experience: 2 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.