ap assistant.

We are seeking a detail-oriented and dependable Accounts Payable (AP) Assistant to join our Accounting Department. This role is onsite Monday-Thursday and will total 32 hours/week (8 hours/day). This critical role is responsible for supporting the daily operations through the timely and accurate data entry of credit card reconciliations and vendor invoices, ensuring strict compliance with firm policies and procedures. The ideal candidate thrives in a fast-paced, deadline-driven setting and possesses experience in a legal or professional services environment.

 

Essential Duties and Responsibilities

• Provide direct assistance with the daily Accounts Payable (AP) workload, managing tasks and special projects as requested by the AP Supervisor.
  
  
• Confirm and process VISA/Credit Card reconciliations, ensuring all charges include a detailed description, supporting receipts, and proper authorization/approval.
  
  
• Accurately enter high-volume VISA charges and vendor invoices into the AP accounting system.
  
  
• Maintain meticulous financial records by filing AP invoices and supporting documentation within the Document Management System.
  
  
• Ensure all vendor invoices and payment requests adhere to firm financial policies and procedures.
  
  

 

Knowledge, Skills, and Abilities Required

• Education: College (Associate's or Bachelor’s) degree required.
  
  
• Technical Proficiency:
  
  
  • Experience using a legal billing system (e.g., 3E preferred).
    
    
  • Proficiency with MS Office, particularly MS Excel, for data management and reporting.
    
    

Core Competencies:

• Attention to detail, impecible written communication and a commitment to high data accuracy.
• Exceptional ability to multi-task, prioritize, and organize workflow to use time efficiently.
  
  
• Proven capability to perform at a high level in a demanding, fast-paced, and deadline-driven environment.
  
  
• Advanced communication and interpersonal skills for effective interaction with vendors and internal staff.
  
  
• Adaptability to ever-changing work priorities and procedures.
  
  

salary: $25 - $27 per hour
shift: First
work hours: 9 AM - 5:30 PM
education: Associate

Responsibilities

• High-Volume AP Processing: Proven ability to accurately manage the end-to-end reconciliation of credit card charges and vendor invoices in a fast-paced, deadline-driven environment.
  
  
• Legal or Professional Services Experience: Prior experience navigating the specific billing nuances of a legal or professional services firm, ideally including exposure to 3E or similar legal billing software.
  
  
• MS Excel & Technical Literacy: Advanced proficiency in MS Excel for data management, alongside the ability to maintain meticulous digital records within a Document Management System.
  
  
• Policy Compliance & Detail Orientation: A strict commitment to financial accuracy, ensuring every transaction includes proper descriptions, receipts, and adherence to firm-wide authorization protocols.
  
  
• Associates or Bachelor's Degree Required
  
  

Skills

AP

Verbal Communication

Responsiveness

credit card reconcilliations

Data Entry

3e

invoice processing

Excel

Legal Billing

Qualifications

Years of experience: 2 years

Experience level: Entry Level

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.