construction project coordinator.

A Different Kind of Career Search Most job postings start with a company and a rigid list of requirements. I do things differently. I work directly with business owners and hiring managers across Jacksonville’s thriving construction landscape—from GC firms to specialty subcontractors. I don’t just wait for an opening to appear; I "reverse recruit." This means I want to get to know you—the person behind the resume—first. What is your preferred management style? Do you thrive in a fast-paced, gritty industrial environment or a professional corporate office? Once I understand your goals, I knock on the doors of the specific firms that align with your career trajectory. What I'm looking for:

A top-tier Project Coordinator or Admin is the "glue" that holds the project lifecycle together. You are the bridge between the field, the office, and the local municipalities. The Technical Toolkit

I look for candidates who are comfortable navigating the industry’s leading software ecosystems:

• Project Management: Procore, Autodesk Construction Cloud, RedTeam, or Buildertrend.
• Accounting/ERP: Sage 300 (Timberline), Foundation, or QuickBooks Contractor Edition.
• Document Control: Bluebeam Revu (markups/overlays) and PlanHub/BuildingConnected.
• Scheduling: Microsoft Project, Smartsheet, or Primavera P6.

Why Connect With Me?

Instead of shouting into the void of job boards, let’s have a conversation.

I don't just find you a job; I find you the right culture. If you are tired of being just another application in a portal, let’s build a strategy to get you in front of Jacksonville’s top construction leaders.



salary: $50,000 - $60,000 per year
shift: First
work hours: 8 AM - 5 PM
education: Associate

Responsibilities

• Answering project-related inquiries and managing correspondence between Owners, Architects, and Engineers.
• Maintaining organized digital and physical project files (the "Project Bible").
• Navigating the COJ permitting portals and Building Inspection Division requirements.
• Processing expense reports, credit card reconciliations, and field staff time-tracking.
• Coordinating with MEP (Mechanical, Electrical, Plumbing) subs to ensure all trade permits are pulled and linked.
• Tracking permit status to prevent schedule delays and managing Notice of Commencements (NOCs).
• Building and distributing comprehensive Bid Packages (plans, specs, and scopes of work).
• Managing "Plan Rooms" and ensuring all bidders are working off the most current architectural revisions.
• Assisting in the leveling of bids to ensure "apples-to-apples" comparisons for the Project Manager.
• Acting as the primary point of contact for sub-tier vendors regarding paperwork and compliance.
• Managing the onboarding process, ensuring all Subcontractor Agreements are signed and stored.
• Tracking Certificates of Insurance (COI) and ensuring no sub steps foot on site without active coverage.
• Managing the RFI (Request for Information) and Submittal process through the project lifecycle.
• Maintaining the "Project Bible" and processing monthly Lien Waivers and pay applications ($G702/703$).
• Driving the Punch List to 100% completion and compiling O&M Manuals for final handover.

Skills

Contract Administration (2 years of experience is required)

Bid Packages (2 years of experience is required)

Lien Waivers

Project Documentation

Subcontractor Management

Vendor Relations

Financial Reporting

Field Support (2 years of experience is required)

Excel (2 years of experience is required)

Procore

Autodesk Construction Cloud

Buildertrend

SAGE

Quickbooks Contractor Edition

Foundation

Bluebeam

Microsoft Project

Administrative Duties (2 years of experience is required)

Sheets

Microsoft Office (4 years of experience is required)

Scheduling

Project Coordination (2 years of experience is required)

Maintaining Calendars

Organization

Prioritizing

Project Cost

Qualifications

Years of experience: 2 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.