- Design and maintain complex, high-volume Outlook calendars, proactively anticipating conflicts before they arise.
- Act as a "gatekeeper" of time, prioritizing high-impact engagements and understanding the nuance of which meetings are immovable and which require tactical adjustment.
- Direct seamless domestic and international travel itineraries, ensuring full compliance with corporate policy while optimizing time for LT members.
- Provide real-time support for travel-related contingencies, demonstrating intuitive foresight for executive needs.
- Manage the end-to-end lifecycle of Purchase Orders (POs) and Scopes of Work (SOWs).
- Partner with finance to ensure accurate budget tracking, timely reporting, and seamless vendor management.
- Optimize and maintain SharePoint and OneDrive environments, ensuring all team resources are organized, secure, and accessible.
- Maintain a "paperless" and efficient digital ecosystem for the Leadership Team.
- Partner with Corporate Meetings and Congresses to execute large-scale team events and high-stakes leadership summits.
- Bring a creative and tactical approach to event flow and accountability.
shift: First
work hours: 8 AM - 5 PM
education: Bachelors
Responsibilities
1. Calendar Architecture & Strategic Time Management
- Design and maintain complex, high-volume Outlook calendars, proactively anticipating conflicts before they arise.
- Act as a "gatekeeper" of time, prioritizing high-impact engagements and understanding the nuance of which meetings are immovable and which require tactical adjustment.
- Direct seamless domestic and international travel itineraries, ensuring full compliance with corporate policy while optimizing time for LT members.
- Provide real-time support for travel-related contingencies, demonstrating intuitive foresight for executive needs.
- Manage the end-to-end lifecycle of Purchase Orders (POs) and Scopes of Work (SOWs).
- Partner with finance to ensure accurate budget tracking, timely reporting, and seamless vendor management.
- Optimize and maintain SharePoint and OneDrive environments, ensuring all team resources are organized, secure, and accessible.
- Maintain a "paperless" and efficient digital ecosystem for the Leadership Team.
- Partner with Corporate Meetings and Congresses to execute large-scale team events and high-stakes leadership summits.
- Bring a creative and tactical approach to event flow and accountability.
- working in a smoke free environment
Skills
- Creating Presentations
- Maintaining Calendars
- Prioritizing
- Preparing Agendas
- Microsoft Office
- Administrative Duties
- Interpersonal Skills
- Conflict Resolution
- Scheduling Meetings
- Problem Solving
- MS Teams
- Multi-tasking
- Complex logistical puzzles
- Travel Arrangements
- Purchase Orders
- SOWs
- Sharepoint
Qualifications
- Years of experience: 5 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
