In their administrative capacity, the Coordinator manages the physical workspace, oversees vendor relationships, and acts as the primary point of contact for clients and guests. They are responsible for everything from high-level calendar coordination and travel logistics to maintaining office inventories and supporting human resources with onboarding and culture-building initiatives. The goal is to create a professional, efficient environment where the rest of the team can thrive.
The bookkeeping component requires a disciplined, detail-oriented approach to fiscal health. The Coordinator handles the full cycle of accounts payable and receivable, ensuring invoices are processed accurately and payments are collected promptly. Beyond data entry, they perform vital monthly tasks including bank reconciliations, expense tracking, and the preparation of preliminary financial statements for management. Proficiency in accounting software like QuickBooks and advanced Excel skills are essential to ensure the ledger remains audit-ready and transparent.
Ultimately, the ideal candidate is a proactive problem-solver who can pivot between social interaction and deep analytical work without sacrificing accuracy. They must possess the discretion to handle sensitive data and the communication skills to interact with stakeholders at all levels. By balancing these diverse responsibilities, the Office Coordinator provides the stability and financial clarity necessary for the company to achieve its long-term growth objectives.
salary: $20 - $35 per hour
shift: First
work hours: 8 AM - 4 PM
education: Bachelors
Responsibilities
We are looking for a versatile and highly organized Office Coordinator to serve as the backbone of our daily operations. This role is unique; it requires a blend of traditional administrative support and precise financial record-keeping. You will be the first point of contact for our clients and the primary steward of our office environment, ensuring that both our physical space and our financial books are in excellent order.
Key Responsibilities
I. Office Administration & Facilities Management
- Reception & Communication: Act as the primary gatekeeper, managing high-volume phone lines, greeting guests, and handling all incoming/outgoing mail and deliveries.
- Operational Oversight: Ensure the office runs smoothly by managing inventory for office and kitchen supplies, coordinating with vendors (janitorial, HVAC, IT), and maintaining equipment.
- Executive Support: Assist leadership with calendar management, travel arrangements, and the preparation of meeting materials or slide decks.
- Document Management: Maintain a sophisticated digital and physical filing system to ensure data security and easy retrieval of company records.
- Accounts Payable (AP): Process vendor invoices, verify approvals, and schedule payments ensuring all accounts stay current and within terms.
- Accounts Receivable (AR): Generate and send client invoices, monitor aging reports, and perform polite but firm collection follow-ups when necessary.
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
