Our client is a recognized Top Workplace in Jacksonville and is looking for a dynamic Administrative Assistant/Project Coordinator to join their growing team. If you are highly organized, detail-oriented, and love being the backbone of a successful operations team, we want to hear from you!
salary: $25 - $26 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School
Responsibilities
- Documentation & Contracts: Draft, format, review, and formally generate customer contracts, service agreements, and project change orders with high attention to detail.
- Procurement Support: Generate and track project purchase orders (POs) for equipment, components, and tools, ensuring proper alignment with vendor terms and project budgets.
- Project Coordination: Support Project Managers in tracking timelines, scheduling technical teams, and organizing local vendor deliveries.
- Vendor & Subcontractor Onboarding: Maintain up-to-date compliance files, insurance certificates, and documentation for third-party subcontractors.
- Office Administration: Manage incoming calls, greet visitors, handle physical mail, organize office files, and provide day-to-day administrative backup to local leadership.
- Billing Alignment: Assist the accounting department by verifying that invoice amounts match the generated purchase orders and contract terms.
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
