A growing commercial service supplier in the Hartford area is seeking an organized and dependable Office Administrator / Billing Clerk to support daily branch operations. This high-volume, administrative role is responsible for processing invoices, handling receivables, entering inventory data, and managing customer communications. The ideal candidate thrives in a fast-paced environment and possesses good attention to detail and cash-handling skills.
Key Responsibilities
- Invoicing & Billing: Accurately update and finalize branch invoices (target 400+ per month) within 48 hours of service delivery; mail invoices within 24 hours.
- Interdepartmental Coordination: Work directly with sales, warehouse, and service teams to gather required billing details and obtain customer POs.
- Financial & Cash Handling: Prepare daily bank deposits, manage accounts receivable follow-ups for past-due accounts, reconcile credit card/petty cash transactions, and process incoming vendor payments.
- Inventory & Systems: Receive vendor invoices and enter stock into internal database tracking systems.
- Branch Operations: Answer and dispatch incoming calls, prepare general correspondence, and submit reviewed accounts payable files to corporate offices.
- Experience: 3–6 months of related office administrative, billing, or cash handling experience (or an equivalent combination of education and training).
- Skills: Fundamental math skills (rates, ratios, percentages), basic computer proficiency, and clear phone communication.
- Adaptability: Ability to learn proprietary billing software within four months and comfortable working across various branch departments.
- Travel: Occasional local/regional travel for corporate training or team meetings as needed.
- Physical Requirements: Ability to sit, stand, walk, and occasionally lift up to 10 lbs in a standard office setting.
salary: $23 - $25 per hour
shift: First
work hours: 8 AM - 4 PM
education: High School
Responsibilities
- Invoicing & Billing: Accurately update and finalize branch invoices (target 400+ per month) within 48 hours of service delivery; mail invoices within 24 hours.
- Interdepartmental Coordination: Work directly with sales, warehouse, and service teams to gather required billing details and obtain customer POs.
- Financial & Cash Handling: Prepare daily bank deposits, manage accounts receivable follow-ups for past-due accounts, reconcile credit card/petty cash transactions, and process incoming vendor payments.
- Inventory & Systems: Receive vendor invoices and enter stock into internal database tracking systems.
- Branch Operations: Answer and dispatch incoming calls, prepare general correspondence, and submit reviewed accounts payable files to corporate offices.
The essential functions of this role include:
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
