Location: In Office M-F
About the Role
Premier applicant-side Workers' Compensation law firm dedicated to representing professional athletes. From recently retired players to sports legends, the firm works to secure the benefits and future medical care they deserve.
Client is seeking a highly organized, personable Legal Assistant to join a collaborative team. This role anchors three key areas: Client Intake, Medical-Legal Scheduling, and Deposition Coordination.
Key Responsibilities
- Client Intake: Serve as a primary point of contact for prospective clients, guide intake documentation, create case files in management systems, and file Applications for Adjudication with the WCAB.
- Medical-Legal Scheduling: Coordinate AQME, PQME, PTP, and STP evaluations, issue appointment notices and QME advocacy letters, request panel lists, and calendar report deadlines.
- Deposition & Legal Support: Schedule depositions and hearings, prepare prep materials, serve discovery to defense counsel, process EAMS filings (COAs, DORs, Liens), and maintain client files.
- California Workers' Compensation experience (required).
- High comfort level communicating with VIP clients, including professional athletes.
- Proficiency with EAMS, WCAB procedures, Microsoft Office, Dropbox, and case management software.
- Exceptional organizational, communication, and deadline-management skills.
- Bachelor's degree, Paralegal Certificate, or 1+ years of Workers' Comp legal assistant experience preferred.
- Competitive salary based on experience + performance bonus opportunities
- Comprehensive health and dental insurance
- 401(k) with employer contribution
- Paid vacation and firm holidays
- Flexible scheduling with hybrid/remote options post-training
- A supportive, mission-driven team environment
salary: $65,000 - $68,000 per year
shift: First
work hours: 8 AM - 5 PM
education: High School
Responsibilities
Client Intake & Onboarding
- Lead prospective client intake, explain documents, and assist with accurate form completion.
- Process intake questionnaires, set up case files in management software, and handle initial client communications.
- File Applications for Adjudication of Claims with the WCAB and complete proper service.
- Coordinate AQME, PQME, PTP, and STP appointments with physician offices.
- Issue appointment notices, send QME advocacy letters, and request QME panel lists.
- Calendar medical deadlines and track upcoming med-legal report due dates for follow-up.
- Schedule and calendar depositions, medical evaluations, WCAB hearings, and key deadlines.
- Prepare deposition materials and manage EAMS filings (Applications, COAs, DORs, Liens).
- Serve medical-legal reports and discovery materials to defense counsel.
- Maintain organized case files, handle VIP client interactions, and provide overall administrative support.
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
