executive assistant.

A client of ours here in Louisville, KY is hiring for a dedicated and detail-oriented Executive Assistant with extensive experience managing high-volume administrative and operational workflows within fast-paced business environments. Proven track record in meticulously preparing and maintaining executive documentation, resolving complex operational and scheduling discrepancies, and managing rigid travel, calendar, and project deadlines with absolute precision. Exceptional at coordinating intricate executive scheduling requests and maintaining seamless, professional communication between leadership, internal staff, and external stakeholders to ensure organizational readiness. This position is a full-time permanent opportunity offering a competitive base salary and benefits package.

salary: $55,000 - $60,000 per year
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

• Manage Executive Calendar & Scheduling: Coordinate complex daily schedules, donor meetings, and board commitments using Microsoft Outlook or Google Workspace, keeping the CEO on track for local Louisville events and community engagements.
  
  
• Process Administrative & Clerical Tasks: Handle core clerical duties including sorting incoming mail, managing expense reports, scanning and filing documents, drafting standard emails, and maintaining organized office filing systems.
  
  
• Support Board Governance: Prepare agenda packets, record accurate meeting minutes, track action items, and manage communication for the non-profit's Board of Directors.
  
  
• Coordinate Travel & Logistics: Plan and book travel arrangements, accommodations, and itinerary logistics for regional outreach, fundraising conferences, and local site visits across Jefferson County.
  
  
• Field Communications & Inquiries: Serve as the primary administrative point of contact for external stakeholders, screening incoming calls, managing general email inquiries, and welcoming visitors to the non-profit's office.
  
  
• Draft & Edit Documents: Create, proofread, and format official correspondence, grant reports, board presentations, and internal memo documents to ensure professional alignment with the non-profit's mission.
  
  

Skills

Written Communication

Microsoft Office

Organizational Skills

Handling Confidential Information

Problem Solving

Scheduling

Maintaining Calendars

Answering Phones

Executive Plans

Qualifications

Years of experience: 3 years

Experience level: Experienced

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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.