accounts receivable supervisor

The Accounts Receivable Manager leads the credit-to-cash cycle, ensuring the company maintains a healthy cash flow through efficient invoicing and diligent collections. This role focuses on optimizing DSO, managing the AR team, and balancing firm credit enforcement with positive customer relationships. An Accounts Receivable (AR) Manager is the guardian of a company’s cash flow. It’s a role that requires a unique blend of "numbers person" precision and "people person" diplomacy—you have to ensure the bills get paid without alienating the customers who pay them.salary: $35 - $40 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: BachelorsResponsibilitiesStrategic Oversight & Reporting Cash Flow Forecasting: Provide leadership with accurate projections of incoming cash. KPI Management: Track and report on metrics such as DSO, Collection Effectiveness Index (CEI), and aging buckets. Audit Support: Serve as the primary point of contact for internal and external audits regarding receivables and revenue recognition. Credit & Collections Credit Policy: Establish and maintain the company’s credit policy; approve or deny credit limits for new and existing customers. Escalation Management: Handle high-level disputes and negotiate payment plans for delinquent accounts. Bad Debt Management: Identify accounts for third-party collections or legal action and manage the allowance for doubtful accounts. Operational Excellence Invoicing & Billing: Ensure all invoices are generated accurately and sent out on schedule. Cash Application: Oversee the daily reconciliation of payments (ACH, wire, checks) to ensure the general ledger is accurate. Process Improvement: Streamline workflows through automation (e.g., implementing ERP enhancements or AI-driven collection tools). Team Leadership Mentorship: Supervise a team of AR specialists/clerks, providing training and performance reviews. SkillsAR (1 year of experience is required)AR BillingBasic Accounts ReceivableProject ManagerOversee accounting functionsCertified Cash ManagerGAAPQualificationsYears of experience: 2 yearsExperience level: ManagerRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

Job Title: Senior Accounts Receivable Specialist Location: Hollywood, FL (On-site – 33021) Pay: $25.00 per hour Industry: Real Estate / Construction / Property Management The Opportunity Are you a seasoned AR professional who excels at the intersection of finance and project management? We are seeking a Senior Accounts Receivable Specialist to join our established team in Hollywood. This role is ideal for a detail-oriented professional who understands that AR in the construction and real estate world is about more than just data entry—it’s about protecting cash flow, managing legal compliance, and maintaining vital vendor relationships. Core Responsibilities Full-Cycle Billing: Manage end-to-end invoicing for a complex portfolio of property and construction entities, ensuring 100% accuracy in high-volume environments. AIA Progress Billings: Prepare and submit monthly AIA G702/G703 forms, meticulously managing retainage calculations and project-specific requirements. Cash Application: Accurately post daily ACH, wire, and check payments to customer accounts; reconcile sub-ledgers to the general ledger daily. Lien & Compliance: Oversee the critical flow of Partial and Final Lien Waivers and monitor Notices to Owner (NTO) to mitigate corporate risk and protect lien rights. Aging Management: Proactively monitor AR Aging reports and lead professional, "firm-but-polite" collection efforts to minimize bad debt and improve DSO. Dispute Resolution: Act as the primary liaison between tenants, project managers, and the accounting department to resolve billing discrepancies and short-payments. Month-End Close: Partner with the Controller on AR module reconciliations, preparing aging summaries and assisting with bad-debt accruals. Audit Readiness: Maintain meticulously organized digital records of all billing and collection activities to ensure seamless year-end reviews. DSO Optimization: Identify workflow bottlenecks to streamline the billing cycle and improve overall cash flow efficiency. Required Qualifications Experience: 4+ years of dedicated Accounts Receivable and Collections experience. Industry Knowledge: High proficiency in Florida Lien Laws and AIA Progress Billing is strictly required. Software: Hands-on experience with Sage (300/Intacct), Yardi, or NetSuite. Excel: Intermediate skills, including Pivot Tables and VLOOKUPs for data reconciliation. salary: $25 - $26 per hourshift: Firstwork hours: 8 AM - 4 PMeducation: BachelorsResponsibilitiesSenior Accounts Receivable Specialist Responsibilities Full-Cycle Billing: Manage end-to-end invoicing for a complex portfolio of property and construction entities. AIA Progress Billings: Prepare and submit monthly AIA G702/G703 forms, managing retainage and project-specific requirements. Cash Application: Accurately post daily ACH, wire, and check payments to customer accounts and reconcile sub-ledgers. Lien & Compliance: Oversee the flow of Partial and Final Lien Waivers and monitor Notices to Owner (NTO) to mitigate risk. Aging Management: Proactively monitor AR Aging reports and lead professional collection efforts to minimize bad debt. Dispute Resolution: Liaison with tenants and project managers to resolve billing discrepancies and short-payments quickly. Month-End Close: Partner with the Controller on AR module reconciliations, aging summaries, and bad-debt accruals. Audit Readiness: Maintain meticulously organized digital records of all billing and collection activities for year-end reviews. DSO Optimization: Identify workflow bottlenecks to streamline the billing cycle and improve overall cash flow efficiency. SkillsBasic Accounts ReceivableQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

About the Opportunity We are representing a premier, well-established Heavy Civil Construction firm in Fort Lauderdale seeking a dedicated Accounts Receivable Specialist. This is a critical role within a stable accounting department, designed for a professional who thrives in the fast-paced environment of the construction industry. If you have a sharp eye for detail and a mastery of construction-specific billing cycles, we want to hear from you. The Role The successful candidate will manage the full-cycle Accounts Receivable process, focusing specifically on the construction side of operations. You will be responsible for ensuring that all billing is accurate, compliant with Florida lien laws, and processed through our Sage 100 system with precision. Key Responsibilities Progress Billing: Prepare and submit monthly AIA G702/G703 progress billings. Ensure all pay applications align with the agreed Schedule of Values. Sage 100 Operations: Execute all daily AR functions within Sage 100, including payment applications and job-costing entries. Lien Compliance: Manage the heavy documentation flow of conditional and unconditional Lien Waivers. Oversee the Notice to Owner (NTO) process to safeguard the firm's financial interests. Collections & Reporting: Monitor the AR Aging Report proactively. Coordinate with General Contractors and Project Managers to resolve payment hurdles and ensure timely cash flow. Account Reconciliation: Perform weekly reconciliations of the accounts receivable ledger and investigate any discrepancies in project billing versus contract totals. Administrative Support: Assist with the management of Change Orders and ensure all required insurance certificates (COIs) are current for active projects. Qualifications Experience: 2–3 years of dedicated Accounts Receivable experience specifically within the construction or heavy civil sectors. Software: Proficiency in Sage 100 (Contractor) is highly preferred. Must be comfortable with Excel. Technical Knowledge: Proven understanding of retainage, Florida lien statutes, and AIA billing formats. Attributes: Exceptional organizational skills and a professional communication style suited for high-level vendor and GC interaction. salary: $25 - $29 per hourshift: Firstwork hours: 8 AM - 4 PMeducation: BachelorsResponsibilitiesPrimary Responsibilities & Essential Functions Full-Cycle Billing: Manage the preparation and distribution of complex monthly progress billings and final invoices. Specialized focus on AIA G702/G703 documents, ensuring all schedule of values are updated and accurate. Sage 100 Management: Perform daily data entry and payment applications within the Sage 100 Contractor system. Ensure all receivables are accurately applied to the correct job codes and cost categories to maintain project budget integrity. Lien & Compliance Oversight: Facilitate the execution and tracking of conditional and unconditional Lien Waivers. Monitor and process Notices to Owner (NTO) to ensure the company’s lien rights are protected under Florida statutes. Collections & Aging: Proactively manage the AR Aging Report. Initiate professional collection inquiries with General Contractors and owners to resolve payment delays and ensure a healthy cash flow. Account Reconciliation: Conduct weekly and monthly reconciliations of the accounts receivable ledger. Identify and resolve billing discrepancies by collaborating closely with Project Managers and the field operations team. Document Control: Maintain organized digital and physical project files, including contracts, change orders, and insurance certificates (COIs) required for payment release. Audit Support: Provide documentation and reporting support for year-end audits and internal financial reviews as requested by senior management. SkillsBasic Accounts ReceivableAging ReceivablesQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.