administrative secretary

Join a dynamic VC firm specializing in high-growth companies across the Healthcare, Consumer Packaged Goods, and Energy Verticals. The company is dedicated to providing comprehensive services, including deal-making, capital investment, investor relations, and financial support, across a diverse portfolio of companies.About the Role We are seeking a detail-oriented and highly organized professional to fill the critical role of Lead Executive Assistant and Office Manager. This position is the operational backbone of our office, requiring a proactive individual adept at managing executive administration, supporting key financial and human resources functions, and actively optimizing internal processes. The ideal candidate will possess experience in office management and executive administration, and financial/HR processes. Must leverage technical skills to identify and implement workflow enhancements, directly contributing to the overall business efficiency and success.   Location: Midtown, Manhattan This is a full-time, 5-days-a-week onsite position requiring daily attendance in the office. salary: $100,000 - $125,000 per yearshift: Firstwork hours: 8 AM - 5 PMeducation: BachelorsResponsibilitiesThis role is critical for Operations, HR, and Financial Support, ensuring the smooth functioning of the CEO's office and overall business operations. Key Responsibilities: Operations & Office Management: Oversee daily procedures, manage vendor relations, maintain compliance, and act as the central point of contact for the CEO and stakeholders. Responsibilities include managing the CEO's calendar, coordinating meetings, booking travel/reservations, answering phones, and managing physical/digital document storage. Executive & HR Support: Handle sensitive, confidential information with discretion, manage CEO's personal matters, and assist with HR tasks (onboarding, personnel records, benefits coordination). Financial & Process Support: Prepare payment requests, manage petty cash/office budget, support payroll/insurance processes, and lead K-1 distribution. Drive efficiency by identifying and implementing process/technology improvements. Skills & Qualifications: Minimum 7+ years supporting small business executives and 5+ years managing office operations. Required proficiency in Microsoft Office Suite and Intuit QuickBooks. Requires excellent communication, organizational/multitasking skills, attention to detail, a problem-solving mindset, and high adaptability. Investor Relations experience is preferred. Benefits: Fully paid medical, 401k with company match, and Paid Time OffSkillsMicrosoft OfficeOffice ManagementQuickBooksOrganizationLeadershipQualificationsYears of experience: 7 yearsExperience level: ManagerRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

Are you an organized and proactive professional with a passion for keeping things running smoothly? We are looking for an Administrative Associate to be the backbone of our dynamic team. You'll play a crucial role in ensuring our operations run smoothly and efficiently, anticipating needs and proactively solving problems.salary: $30 - $35 per hourshift: Firstwork hours: 8 AM - 4 PMeducation: BachelorsResponsibilitiesKey Responsibilities Calendar Management: Keep our department and leaders on track by scheduling meetings, organizing events, and tracking attendance. Travel Coordination: Arrange travel plans and ensure refreshments are ordered when needed. Procedure Adherence: Follow established guidelines with precision. Office Supply Management: Monitor and order office supplies, keeping an eye on expenditures. Qualifications Experience: At least 3 years of administrative experience, ideally in a medium to large organization. Education: A High School Diploma or equivalent is required; an Associate degree or related degree is preferred. Technical Skills: Proficiency with Microsoft Office products (Outlook, Word, Excel, PowerPoint). SkillsAdministrative Duties (3 years of experience is required)QualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

Our client is a highly regarded architecture firm known for thoughtful design, impeccable execution, and a clientele that values discretion, excellence, and white-glove service. They are seeking an Executive Assistant who brings polish, poise, and precision to support firm leadership and ensure seamless daily operations. This role is ideal for someone who thrives in a refined, fast-paced environment, anticipates needs before they arise, and communicates with warmth, professionalism, and confidence.What You’ll Do Serve as a trusted point of contact for leadership, clients, consultants, and partners Manage complex calendars, meetings, travel, and correspondence with care and accuracy Prepare presentations, proposals, and client-facing materials with a high attention to detail Coordinate internal workflows and assist with project-related administrative needs Handle sensitive information with discretion and sound judgment Support office operations to maintain an organized, polished, and welcoming environment What We’re Looking For Prior experience supporting senior leaders in a professional services, design, or boutique firm environment Exceptional communication skills—both written and verbal strong organizational skills with the ability to juggle multiple priorities gracefully A polished presence and intuitive understanding of professional etiquette Proficiency in Microsoft Office and comfort learning new tools and systems A proactive, solutions-oriented mindset with a calm, can-do attitude Why You’ll Love It Here Work alongside creative, accomplished professionals in a beautiful, design-forward setting Be part of a firm that values quality, relationships, and trust Enjoy a role where your attention to detail and professionalism truly make an impact salary: $80,000 - $85,000 per yearshift: Firstwork hours: 8 AM - 4 PMeducation: No Degree RequiredResponsibilities Serve as a trusted point of contact for leadership, clients, consultants, and partners Manage complex calendars, meetings, travel, and correspondence with care and accuracy Prepare presentations, proposals, and client-facing materials with a high attention to detail Coordinate internal workflows and assist with project-related administrative needs Handle sensitive information with discretion and sound judgment Support office operations to maintain an organized, polished, and welcoming environment SkillsExecutiveScheduling AppointmentsOrganizationMaintaining CalendarsSchedulingMicrosoft OfficeCreating PresentationsQualificationsYears of experience: 5 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.