administrative secretary

We're looking for an exceptionally experienced and highly polished  Executive Administrative Assistant to provide dedicated and comprehensive support to our CEO. This pivotal role demands a seasoned professional with unparalleled organizational skills, impeccable attention to detail, and a proactive, mature approach to managing complex executive needs. Contract role: 2-3 months  Ideal Candidate Profile: Minimum of 6+ years supporting senior executives, preferably in a fast-paced corporate environment. Exceptional communication skills, both written and verbal, with the confidence to interact with senior leadership and Board members professionally. strong technological aptitude, especially with Microsoft Office Suite and virtual meeting platforms. Highly organized, detail-oriented, and able to juggle multiple priorities with grace under pressure. Discreet, trustworthy, and able to handle confidential matters with utmost professionalism. Mature, dependable, and proactive with a can-do attitude and a traditional appreciation for how an Executive Assistant should anticipate and meet executive needs. Please email resume to yvelisse.troyano@randstadusa.comsalary: $30 - $40 per hourshift: Firstwork hours: 8:30 AM - 6 PMeducation: High SchoolResponsibilities Provide comprehensive administrative support to multiple C-suite executives, acting as a trusted gatekeeper and strategic partner. Manage complex calendars with precision, scheduling and coordinating meetings, travel, and appointments efficiently. Plan, prepare, and facilitate executive meetings, including Board meetings and high-level internal and external events, managing all logistics from venue and catering to technology setup and presentation support. Serve as a primary liaison to Board members, ensuring smooth communication and professional interactions. Create, maintain, and analyze detailed reports and complex spreadsheets to support executive decision-making. Utilize advanced Microsoft Office skills, especially Outlook, Excel, PowerPoint, and Teams, to produce polished presentations and enable seamless virtual and in-person meetings. Anticipate executive needs and solve problems proactively, maintaining confidentiality and professionalism at all times. Handle confidential and sensitive information with discretion and integrity. Manage incoming communications, prioritize tasks, and ensure timely follow-up on action items. Coordinate special projects and other duties as assigned, demonstrating flexibility and a strong service mindset. SkillsOral CommunicationWritten CommunicationHandling Confidential InformationAdministrative DutiesProblem SolvingMicrosoft OfficeExcelPreparing AgendasSystems SupportMulti-taskingDecision MakingMaintaining CalendarsScheduling AppointmentsPrioritizingExecutiveOrganizational SkillsQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

A Global Biotech/ Pharma located in Cambridge, MA is seeking an Executive Administrative Assistant to join their team! Accountabilities: Calendar management Understanding of priority meetings; schedule last minute meetings when necessary  Awareness of meeting locations & travel time  Responsible for including pre-reads and proper meeting materials in invites  Create print face sheets for 1x1 meetings, travel agendas, materials, etc., as needed Includes internal meetings as well as external meetings with vendors, consultants, partners, etc. Coordinate schedules with administrative team of senior leaders to facilitate meetings and onsite interaction Awareness of time zones when scheduling leadership meetings Develop a network within the administrative team to answer questions, solve problems, and successfully execute responsibilities. Order and coordinate catering activities as necessary Arrange travel, complete expense reports promptly within Concur.  Awareness of hotel & meeting locations to ensure a streamlined travel experience Schedules meetings, calls, and other interactions based on the priorities of the leader and/or Function. Initiates, develops, leads, and participates in improvement processes; actively participates in resulting process improvements.  salary: $40 - $45 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: AssociateResponsibilities Calendar management  Understanding of priority meetings; schedule last minute meetings when necessary  Awareness of meeting locations ; travel time between  locations  Responsible for including pre-reads and proper meeting materials in invites Create & print face sheets for 1x1 meetings, travel agendas & materials, etc., as needed Includes internal meetings as well as external meetings with vendors, consultants, partners, etc.Coordinate schedules with administrative team of senior leaders to facilitate meetings and onsite interaction  Awareness of time zones when scheduling leadership meetings  Develop a network within the administrative team to answer questions, solve problems, and successfully execute responsibilities Order and coordinate catering activities as necessary Arrange travel, complete expense reports promptly within Concur.  Awareness of hotel  meeting locations to ensure a streamlined travel experience  Schedules meetings, calls, and other interactions based on the priorities of the leader and/or function. Initiates, develops, leads, and participates in improvement processes; actively participates in resulting process improvements.The essential functions of this role include: working in a smoke free environment Skills MS-OFFICEMS TeamsCalendar ManagementMeeting NotesCreating PresentationsWeb ConferencingHandling Confidential InformationMulti-taskingConcurTravel ArrangementsExpense ReportsPreparing AgendasOral CommunicationWritten CommunicationPreparing MeetingsPrioritizingOrganizational SkillsInterpersonal SkillsPowerPoint Presentations Qualifications Years of experience: 8 yearsExperience level: Experienced Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Administrative Assistant: Part -Time Tampa, FL 33602 (24 hours weekly to start) We are seeking a highly organized and proactive Administrative Assistant (Part-Time) to become an integral part of our team, providing comprehensive support to our Chief Legal Officer, directors, and managers. If you are a professional who excels at managing a wide variety of administrative tasks with precision and discretion, this is the perfect opportunity for you. You will be the backbone of our leadership team, anticipating needs, solving problems, and ensuring the smooth operation of our daily functions. The ideal candidate is a self-starter who thrives in a dynamic environment and is passionate about providing top-tier support.Key Responsibilities: Leadership Support: Manage calendars, coordinate meetings, and handle complex travel arrangements for senior leadership. Communication Hub: Act as the primary point of contact for all communications, prioritizing and responding to incoming mail, email, and phone calls. Document Management: Draft, proofread, and finalize a wide variety of confidential documents, reports, and correspondence. Operational Excellence: Recommend and implement improvements to administrative workflows and track time-sensitive items on behalf of management. Meeting Coordination: Take and transcribe dictation and minutes for meetings and proceedings. Qualifications: A associates degree and at least two years of administrative or secretarial experience. An equivalent combination of education, training, and related experience will also be considered. If you are ready to take on a pivotal role where your contributions directly support a team of leaders, we encourage you to apply!salary: $20 - $22 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: AssociateResponsibilities Independently perform a wide variety of administrative, secretarial and confidential functions and duties supporting the Management team. Manages and closely monitors Management’s calendars; schedules and coordinates appointments, conferences and itineraries; makes travel and lodging arrangements; completes travel reimbursement documentation. Interprets, recommends and implements improvements to administrative policies and internal workflow procedures. Takes special attention to important matters received or observed, such as incoming postal mail, electronic mail, correspondence, statements, phone calls and internal staff actions. In Management’s absence, ensures that requests for action or information are completed or referred to appropriate staff member or area of responsibility; determines whether Management should be notified of high-priority or emergent matters. Initiates and composes correspondence, memos, spreadsheets, logs, invoices, and reports in final form, for approval or signature of Management. Prepare and distribute outgoing electronic mail and correspondence on behalf of Management; as authorized, may utilize an electronic signature or stamp for Management. May serve as a representative and liaison for Management by disseminating instructions and following-up on the status of time sensitive items within the Expressway Authority. The essential functions of this role include:working in a smoke free environmentSkillsAdministrative Duties (2 years of experience is required)Handling Confidential Information (2 years of experience is required)Scheduling Appointments (2 years of experience is required)Preparing Agendas (1 year of experience is preferred)Transcribing Notes (1 year of experience is required)Maintaining Calendars (1 year of experience is required)Microsoft Excel (2 years of experience is required)Microsoft Office (2 years of experience is required)Vendor Management (1 year of experience is required)Travel arrangements (1 year of experience is required)Expense reporting (1 year of experience is required)QualificationsYears of experience: 2 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.