legal secretary

A client of ours located in Louisville, Kentucky is seeking a Legal Secretary to join their team. This position is responsible for providing high-level administrative support to attorneys by managing legal documentation, coordinating court filings, and maintaining organized case files. The ideal candidate will have the ability to handle complex scheduling, draft professional correspondence, and ensure all deadlines are met with precision and confidentiality. This role is key in streamlining firm operations and contributing to the overall success of the legal practice. This position is a full-time permanent opportunity offering a competitive base salary and benefits package.salary: $50,000 - $65,000 per yearshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilitiesKey Responsibilities Case Management: Initialize new files, retrieve documents from CourtNet, and prepare initial "shell" pleadings (Answers, Appearances, and Discovery Requests). Discovery & Document Production: Redact sensitive files (audit trails/personnel records), convert data to PDF for production, and manage document sharing via OneDrive. Expert Coordination: Research, contact, and schedule expert witnesses; prepare comprehensive review packets and manage expert depositions. Calendaring & Scheduling: Track all court deadlines; coordinate depositions, mediations, and Zoom conferences; and secure meeting spaces or travel arrangements. Court Relations: Execute e-filings in KY/IN State and Federal courts and maintain regular contact with Court Clerks regarding filing status. Reporting & Records: Draft litigation, mediation, and deposition reports. Proactively request and track medical, billing, and radiology records. Administrative Support: Process check requests, perform occasional dictation, enter timesheets, and ensure all correspondence is saved to the server. Qualifications Proven experience in a fast-paced legal environment (KY/IN jurisdiction knowledge preferred). High proficiency in Microsoft Office, OneDrive, and e-filing systems. Organizational skills with the ability to prioritize tasks for multiple attorneys. Excellent verbal and written communication skills. SkillsLegalDrafting - LegalPractice Management SoftwareFilingClaims ProcessingTranscribingAdministrative DutiesDictation TranscribingQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

A client of ours located in Louisville, Kentucky is seeking a Legal Secretary to join their team. This position is responsible for providing high-level administrative support to attorneys by managing legal documentation, coordinating court filings, and maintaining organized case files. The ideal candidate will have the ability to handle complex scheduling, draft professional correspondence, and ensure all deadlines are met with precision and confidentiality. This role is key in streamlining firm operations and contributing to the overall success of the legal practice. This position is a full-time permanent opportunity offering a competitive base salary, sales incentives (bonus and commission) and benefits package.salary: $50,000 - $65,000 per yearshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilitiesKey Responsibilities Case Management: Initialize new files, retrieve documents from CourtNet, and prepare initial "shell" pleadings (Answers, Appearances, and Discovery Requests). Discovery & Document Production: Redact sensitive files (audit trails/personnel records), convert data to PDF for production, and manage document sharing via OneDrive. Expert Coordination: Research, contact, and schedule expert witnesses; prepare comprehensive review packets and manage expert depositions. Calendaring & Scheduling: Track all court deadlines; coordinate depositions, mediations, and Zoom conferences; and secure meeting spaces or travel arrangements. Court Relations: Execute e-filings in KY/IN State and Federal courts and maintain regular contact with Court Clerks regarding filing status. Reporting & Records: Draft litigation, mediation, and deposition reports. Proactively request and track medical, billing, and radiology records. Administrative Support: Process check requests, perform occasional dictation, enter timesheets, and ensure all correspondence is saved to the server. Qualifications Proven experience in a fast-paced legal environment (KY/IN jurisdiction knowledge preferred). High proficiency in Microsoft Office, OneDrive, and e-filing systems. Organizational skills with the ability to prioritize tasks for multiple attorneys. Excellent verbal and written communication skills. SkillsLegalDrafting - LegalPractice Management SoftwareFilingClaims ProcessingTranscribingAdministrative DutiesQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

job summary: Legal Secretary A midsize law firm based in Northern Virginia is looking for a dedicated and detail-oriented legal administrative professional with extensive experience in office management, document preparation, and organizational support.   location: Vienna, Virginia job type: Permanent salary: $80,000 - 90,000 per year work hours: 9 to 5 education: Bachelor's degree experience: 2 Years   responsibilities: Responsible for drafting documents, transcription, formatting, e-filing, coordinating service of process, calendaring, and trial preparation.Assisted attorneys by proof-reading, formatting and preparing discovery documents, pleadings, subpoenas, motions and status letters.Effectively communicate with clients, colleagues, and attorneys.Maintain and update case record system.Answer phone calls, take notes, and redirect calls when appropriate.Keep multiple agendas and provide timely reminders.Input expense reimbursement and check requests.Support legal research by communicating with vendors, experts, opposing counsel, and other staff.Assist with trial preparation and briefs.Index and update pleading and discovery binders.Make travel arrangements.Schedule client and attorneys appointments.  qualifications: Minimum 2+ years recent legal experience within a law firm.Familiarity with state and federal rules and procedures.Solid understanding of technical legal terminology and court filings.Experience with trial preparation and briefs.Excellent written and verbal communication, attention to detail and accuracy. Starting salary for this position is 80,000 - 90,000 + overtime + bonus. A generous benefits package includes: medical/dental insurance, life insurance, long term care insurance, college savings plan, 401K and profit sharing. Please send resume to michael.sosler@randstadusa.com   skills: $0-50 million Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility). This posting is open for thirty (30) days.