legal secretary

We are seeking a seasoned Workers’ Compensation Defense Legal Secretary to join an industry-leading Property & Casualty Insurance Company with a rich 170-year history. Recognized by Forbes as one of America’s Top Employers, our firm offers a collaborative environment that prioritizes professional development and long-term growth. This is a direct hire, permanent opportunity in Glendale, CA.  In this role, you will serve as the backbone of the litigation process, supporting in-house staff counsel in defending workers' compensation claims. Qualifications Experience: 4+ years of Workers’ Compensation legal secretary experience (defense experience preferred). Technical Skills: Proficiency in EAMS, MS Office Suite, and legal case management software. Expertise: Deep knowledge of California Workers' Compensation laws and WCAB procedures. Efficiency: Ability to manage a high-volume desk with minimal supervision and sharp attention to detail. Adaptability: Comfortable working in a fast-paced, dynamic environment both in-person and virtually. What’s In It For You? Career Growth: Permanent placement with comprehensive job training and continued mentorship. Flexibility: Hybrid work schedule with flexible start times. Comprehensive Benefits: Major medical, dental, and vision insurance plus a 401k plan. INTERESTED? APPLY NOW!  salary: $65,000 - $75,000 per yearshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilitiesIN THIS ROLE, YOU WILL:   E-Filing & Documentation: Expertly navigate the EAMS system for electronic filing of pleadings, motions, and petitions. Calendar Management: Proactively manage complex legal calendars, including MSCs, Trials, Depositions, and Lien Conferences. Document Preparation: Draft and format legal documents such as Answers, Objections to PTP reports, DORs, and Trial Exhibits. Medical-Legal Coordination: Schedule QMEs/AMEs and ensure all necessary medical records are served and filed according to statutory timelines. Liaison: On occasion, act as a point of contact for claims adjusters, opposing counsel, and the WCAB. Team Player: Manage communication with internal and external associates, timely and professionally. Mail Processing: Process both in-bound and out-bound paper and electronic mail. Flexibility: Able to assist with other support needs as needed SkillsInsurance DefenseWorkers CompensationLegalSecretary - Admin AssistQualificationsYears of experience: 4 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days. Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Join a Premier Defense Powerhouse in Jacksonville. We are an elite boutique criminal defense firm led by one of Florida’s most recognized and respected legal experts. Our firm is synonymous with aggressive advocacy, national media expertise, and an unwavering commitment to our clients’ futures. We specialize in high-stakes litigation—ranging from complex federal white-collar cases to intricate DUI defense. Here, you won't be a face in a corporate machine; you will be a vital part of a small, elite team dedicated to "straight-talk" advocacy. We provide a fast-paced, sophisticated workplace where professional excellence and client empathy are the dual pillars of our success. Candidate Profile Criminal defense is not a "walk in the park." We need a professional who can handle the intensity of the legal system while remaining a calm port in the storm for our clients. We are looking for: The "Time-Management Pro": You have the emotional intelligence to be compassionate with a stressed client, but the assertiveness to wrap up a conversation efficiently to stay on task. The Multi-Tasker: You can pivot between a DMV call and a filing deadline without losing sight of either. Tech Literacy: You are highly comfortable using Mac/Apple products and the Microsoft Office Suite. The Proactive Partner: You don't wait to be told what to do; you see a need and fill it. You are self-sufficient but work seamlessly within a small team. Professional Agility: You remain poised under pressure and can handle the sensitive nature of criminal defense work. Schedule & Requirements Hours: 8:00 AM or 8:30 AM – 5:00 PM. The "5:01 Rule": While we respect your time, the nature of legal work occasionally requires staying past 5:00 PM to finish a filing or assist a client. If you must be in your car at 5:00 PM sharp every day, this is not the role for you. *  Experience: Previous legal experience is preferred, but the right attitude and cultural fit are paramount. Compensation & Benefits We take care of our team so they can take care of our clients. Healthcare: 100% of medical insurance premiums paid by the employer. Time Off: 2 weeks of PTO with flexibility for life’s unexpected moments. Holidays: Paid holiday leave (the firm is closed whenever the Duval County Courthouse is closed). Environment: A professional, supportive, boutique office culture in the 32207 area. salary: $45,000 - $55,000 per yearshift: Firstwork hours: 8:30 AM - 5:15 PMeducation: High SchoolResponsibilities Client Liaison: Act as the primary point of contact; handle intake calls and initial meetings with empathy and professionalism. Case Management: Prepare case files, open new filings, and meticulously monitor the firm’s main email inbox. Agency Coordination: Serve as a liaison with the DMV to request reports and coordinate administrative hearings. Scheduling & Logistics: Manage complex calendars for three attorneys, including court dates, depositions, and client meetings. Financial Support: Handle accounts receivable duties, including calling clients for payments and processing retainers. Workflow Maintenance: Ensure all "non-billable" administrative tasks are completed to keep cases moving forward. SkillsLegal (1 year of experience is required)Receiving Incoming CallsPayment AcceptanceSecretary - Admin Assist (2 years of experience is required)Legal ResearchFilingMicrosoft Office (4 years of experience is required)Apple Products and SoftwareMacReceptionist DutiesSchedulingClient IntakeAccounts ReceivableCase ManagementQualificationsYears of experience: 2 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

A client of ours located in Louisville, Kentucky is seeking a Legal Secretary to join their team. This position is responsible for providing high-level administrative support to attorneys by managing legal documentation, coordinating court filings, and maintaining organized case files. The ideal candidate will have the ability to handle complex scheduling, draft professional correspondence, and ensure all deadlines are met with precision and confidentiality. This role is key in streamlining firm operations and contributing to the overall success of the legal practice. This position is a full-time permanent opportunity offering a competitive base salary and benefits package.salary: $50,000 - $65,000 per yearshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilitiesKey Responsibilities Case Management: Initialize new files, retrieve documents from CourtNet, and prepare initial "shell" pleadings (Answers, Appearances, and Discovery Requests). Discovery & Document Production: Redact sensitive files (audit trails/personnel records), convert data to PDF for production, and manage document sharing via OneDrive. Expert Coordination: Research, contact, and schedule expert witnesses; prepare comprehensive review packets and manage expert depositions. Calendaring & Scheduling: Track all court deadlines; coordinate depositions, mediations, and Zoom conferences; and secure meeting spaces or travel arrangements. Court Relations: Execute e-filings in KY/IN State and Federal courts and maintain regular contact with Court Clerks regarding filing status. Reporting & Records: Draft litigation, mediation, and deposition reports. Proactively request and track medical, billing, and radiology records. Administrative Support: Process check requests, perform occasional dictation, enter timesheets, and ensure all correspondence is saved to the server. Qualifications Proven experience in a fast-paced legal environment (KY/IN jurisdiction knowledge preferred). High proficiency in Microsoft Office, OneDrive, and e-filing systems. Organizational skills with the ability to prioritize tasks for multiple attorneys. Excellent verbal and written communication skills. SkillsLegalDrafting - LegalPractice Management SoftwareFilingClaims ProcessingTranscribingAdministrative DutiesDictation TranscribingQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.