administrative assistant

Join our dynamic manufacturing team on the westside of Jacksonville, FL, as a Receptionist/Accounts Payable Specialist! We are looking for a professional who thrives in a fast-paced environment and possesses excellent communication and organizational skills. If you are detail-oriented, have experience with invoicing/billing and passionate about contributing to a growing organization, we want to hear from you!salary: $17 - $18 per hourshift: Firstwork hours: 8 AM - 5:30 PMeducation: High SchoolResponsibilities Receptionist Responsibilities: Greet customers and visitors with a professional and friendly demeanor. Process and handle incoming calls. Manage sorting, mailing invoices, and handling incoming mail. Utilize Microsoft Office effectively. Operate general office equipment such as calculators, copiers, and scanners. Demonstrate strong multitasking abilities. Exhibit excellent organizational, critical thinking, and problem-solving skills. Collaborate effectively with team members and uphold a strong work ethic. Accounts Payable Responsibilities: Sort, file, and process invoices for payment. Establish and maintain relationships with vendors and department heads regarding invoices and necessary documentation. Monitor expenses and maintain records for tax purposes. Reconcile invoices, compare purchase orders, prices, and payment terms. Verify expense reports and address any discrepancies in invoice items. Communicate with the accounts payable team and finance officers regarding workflow processes.SkillsAdministrative DutiesSecretary - Admin AssistAnswering PhonesQualificationsYears of experience: 2 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

 Busy Wholesale distribution company is seeking a Receptionist / Office Assistant. This is an industrial professional environment. This person would greet all clients and visitors, assist staff members with phone support, emails and administrative tasks to assist the team. Candidates should be pleasant, detail oriented and have good attendance. Hours are 9-5 M-F This is an onsite temporary role with the possibility of being permanent.salary: $18 - $20 per hourshift: Firstwork hours: 9 AM - 5 PMeducation: No Degree RequiredResponsibilitiesFront Desk / Receptionist at a busy wholesale distribution for the construction industry.  Skills Greeting CustomersClerical WorkAdministrative DutiesAnswering PhonesReceptionist DutiesMicrosoft OfficeMulti-tasking Qualifications Years of experience: 1 yearExperience level: Entry Level Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

Randstad is seeking a highly motivated, polished, and exceptionally organized Senior Executive Assistant to provide comprehensive administrative and strategic support to a key C-Level Executive with a demanding and high-volume schedule. This role requires an individual who is proactive, can anticipate needs, and operate with the utmost discretion and professionalism. The ideal candidate will be a true partner to the executive, ensuring smooth daily operations and managing complex administrative functions with minimal supervision. If you have the experience and can start a position shortly after the interview process, this may be for you. Apply Now!salary: $27 - $28 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: AssociateResponsibilitiesExecutive Support & Operations Complex Calendar Management: Manage and prioritize a constantly changing executive calendar, including scheduling internal and external meetings across multiple time zones. Travel and Logistics: Coordinate all aspects of domestic and international travel, including booking flights, accommodations, ground transportation, and creating detailed itineraries. Communication: Act as the primary point of contact and administrative liaison, screening and directing incoming calls, emails, and correspondence. Handle sensitive inquiries and executive-level interactions with tact and diplomacy. Meeting Management: Prepare for meetings, including agenda creation and distribution of materials. Attend meetings as required to take concise notes, synthesize key outcomes, and track follow-up action items. Data, Reporting, and Presentations Advanced Data Skills: Utilize Microsoft Excel proficiently to manipulate, extract, and analyze data to support executive decision-making. Experience with creating pivot tables, VLOOKUPs, and complex formulas is highly desirable. Presentation Development: Design, format, and prepare high-quality, professional PowerPoint presentations and reports for internal and external audiences, ensuring accuracy and brand consistency. Document Management: Draft, proofread, and edit a variety of complex documents, correspondence, and reports to ensure exceptional clarity, grammar, and professionalism. The essential functions of this role include:working in a smoke free environmentSkillsMicrosoft Excel (5 years of experience is required)Microsoft Word (5 years of experience is required)Microsoft PowerPoint (5 years of experience is required)Calendar Management (5 years of experience is required)Web ConferencingTravel ArrangementsHandling Confidential InformationOrganizational SkillsInterpersonal SkillsQualificationsYears of experience: 5 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.