office manager

Office Administrative Assistant – Jacksonville Beach Hours: Monday–Friday, 8–5 (with plenty of OT during tax season Jan–Apr) Pay: $20/hr + OT opportunities Type: Direct Hire Good vibes only.  Are you a natural problem-solver who loves being the steady hand that keeps everything running smoothly? Our lean-but-mighty CPA firm is one block from the beach, and we’re looking for an Office Administrative Assistant to be the glue that holds it all together. We're not your typical buttoned-up CPA firm. Think Moneyball: everyone brings their own unique strengths, and together we win big. Our culture is collaborative, supportive, and built for the long haul—you won’t find job-hopping here, just a loyal team that genuinely has each other’s backs. We especially love folks from hospitality backgrounds—you’ve learned to juggle, serve, problem-solve, and deliver great experiences, and those skills translate beautifully here. More than tax experience, what matters most is your drive, reliability, and ability to dig in with the team when it counts. What You’ll Do Keep the office humming Be our first impression Stay on top of the details Support the business side Pitch in wherever needed Who We’re Looking For Someone who’s dependable, positive, and thrives in a team where everyone rolls up their sleeves together. No egos, no drama—just mutual respect and hard work. Prior admin experience (bonus if it’s in a CPA or professional services firm). OR hospitality experience—your transferable skills are gold here. Excellent communication + people skills. Detail-oriented and organized—you notice the small stuff others miss. Microsoft Office proficiency (QuickBooks experience = bonus points). Why You’ll Love It Here You’ll be part of a supportive team that truly values each other. After tax season, enjoy 4-day workweeks if you want them—or keep your 40 hours if you prefer. One block from Jacksonville Beach (coffee break with ocean views, anyone?). Long-term stability—our team members stick around, and we’re looking for someone who wants to grow with us. Perks & Benefits 401K with 3% match 2 weeks PTO Paid holidays (plus bonus holiday time like Christmas-New Years off!) No company-sponsored medical plan, but we help our team find the best marketplace options and are committed to reevaluating as we grow salary: $41,600 - $47,840 per yearshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilitiesYou'll be the backbone of our office, managing daily operations while providing exceptional customer service. Your work will be diverse and impactful, including: Coordinating daily office activities to ensure maximum efficiency. Managing calendars, scheduling appointments, and assisting with various client and team needs. Handling all incoming and outgoing communication, including phone calls, emails, mail, and packages. Maintaining accurate and up-to-date company records, databases, and files. Assisting with client billing, invoicing, and CRM management. Managing office inventory and ordering supplies as needed. Supporting colleagues and providing administrative assistance to the team. Delivering a high level of professionalism and organization, especially during our busy tax seasons. Who We're Looking For We are searching for someone who takes initiative and thrives in a truly supportive, collaborative environment. We believe in an ego-free space where there is no pretense, and every single team member is willing to have their hands on deck. We are a caring team that deeply values each other, celebrating our strengths and supporting one another where we need it most.SkillsMicrosoft Office (3 years of experience is required)OrganizationPrioritizingWorking IndependentlyMaintaining CalendarsScheduling AppointmentsTranscribing NotesOral CommunicationHandling Confidential InformationAnswering PhonesWritten CommunicationAdministrative DutiesOffice SupportMicrosoft Office PowerPointFront DeskCRMExcel (2 years of experience is required)Invoices (2 years of experience is preferred)Data Entry (5 years of experience is required)Customer Relationship Management (3 years of experience is required)Client Service (3 years of experience is required)Problem SolvingQuickBooksTaxes (3 years of experience is preferred)QualificationsYears of experience: 2 yearsExperience level: Entry LevelRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

We are seeking a professional and organized Receptionist/Administrative Assistant to join our team in Lake Mary. This role is ideal for someone who enjoys being the first point of contact, keeping things running smoothly, and supporting both clients and internal staff with day-to-day administrative needs Apply today! **Construction/Manufactuing background required**salary: $18 - $20 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilitiesKey Responsibilities: Greet and assist visitors, clients, and staff in a professional and friendly manner Answer and direct incoming calls, emails, and inquiries Manage scheduling, appointments, and meeting coordination Provide general administrative support such as filing, data entry, and document preparation Maintain office supplies, organization, and a clean, welcoming front desk area Assist with special projects and other administrative tasks as needed Qualifications: Previous experience as a receptionist, administrative assistant, or in a related office role preferred strong communication skills with a professional phone and in-person presence Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Excellent organizational skills with the ability to multitask and prioritize effectively Detail-oriented, reliable, and able to work independently as well as part of a team **Construction/Manufactuing background required**SkillsFront DeskAnswering PhonesAdministrative DutiesGreeting CustomersOrganizationSchedulingQualificationsYears of experience: 2 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

We are seeking highly organized and detail-oriented Office Administrative Assistants. The ideal candidate will work in an office setting, ensuring daily operations run smoothly. This role requires exceptional communication and organizational skills, along with a proactive attitude. Responsibilities will include managing calendars and travel, handling correspondence, and maintaining office records and supplies. You'll serve as the first point of contact for clients and staff, draft business documents, and support the team with various clerical tasks. We're looking for someone with proven experience in an administrative role and proficiency with Microsoft Office Suite or Google Workspace. Attention to detail and a professional demeanor are a must. If you're a resourceful and adaptable individual, we encourage you to apply.salary: $18 - $23 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: BachelorsResponsibilities Office Management and Organization: Maintain and organize physical and digital filing systems. Manage and order office supplies, ensuring inventory is always stocked. Coordinate the maintenance and repair of office equipment. Oversee the general tidiness and professional appearance of the office space. Communication and Correspondence: Serve as the primary point of contact for internal and external inquiries (in person, by phone, and via email). Screen and direct phone calls, messages, and emails to the appropriate parties. Draft, proofread, and edit a variety of business documents, including emails, letters, reports, and memos. Manage incoming and outgoing mail and packages. Scheduling and Calendar Management: Manage and maintain the calendars of executives or a team, scheduling appointments and meetings. Coordinate and organize internal and external meetings, including booking rooms and arranging necessary equipment. Arrange domestic and international travel logistics, including flights, hotels, and ground transportation. Data Entry and Record Keeping: Perform accurate data entry into databases, spreadsheets, and company software. Maintain confidential employee, client, or company records. Create and update spreadsheets to track key business metrics or expenses.  Financial and Clerical Support: Assist with basic bookkeeping tasks, such as processing invoices and tracking expenses. SkillsSecretary - Admin AssistScheduling Appointments (2 years of experience is required)Maintaining CalendarsPreparing AgendasTranscribing NotesAnswering PhonesWritten CommunicationAdministrative Duties (3 years of experience is required)Microsoft Office (3 years of experience is required)Google for Business SuiteMulti-taskingConflict ResolutionPowerpointQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.