office manager

We are partnering with a sophisticated, full-service CPA firm in Boca Raton to find the person who will become the operational heartbeat of their office. This isn't a "sit and wait for the phone to ring" kind of job. We are looking for a polished professional who takes pride in owning their space, anticipating needs, and making every client feel like the firm’s top priority. What your day-to-day actually looks like: Are you a polished professional who thrives on making a stellar first impression? We are partnering with CPA firm, full-service accounting firm in Boca Raton, to find a dynamic Front Desk Receptionist / Administrative Assistant. In this role, you aren’t just answering phones; you are the "Director of First Impressions" and the operational heartbeat of a sophisticated financial team. If you are looking for a stable, high-energy environment where your organizational prowess directly impacts client success, this is your next career move.salary: $18 - $24 per hourshift: Firstwork hours: 9 AM - 5 PMeducation: High SchoolResponsibilitiesKey Responsibilities Front Office Management: Greet clients warmly, manage the reception area, and ensure a professional environment. Communication: Handle a multi-line phone system, screen and route calls, and respond to client inquiries via email with professionalism and accuracy. Scheduling: Manage firm-wide calendars and schedule appointments for our CPAs and staff. Document Management: Assist with the assembly and delivery of tax returns, scan financial documents, and maintain organized digital and physical client files. Administrative Support: Prepare engagement letters, manage incoming/outgoing mail (including certified/overnight deliveries), and maintain inventory of office supplies.. What We’re Looking For Experience: Minimum of 2 years in a professional office environment (experience in a CPA or law firm is a significant plus). Skills: Proficiency in Microsoft Office 365 (Word, Excel, Outlook). Familiarity with tax software or QuickBooks is a bonus. Communication: Exceptional verbal and written communication skills with a great command of business English. Traits: A "self-starter" attitude with the ability to multitask and meet tight deadlines while maintaining a high level of confidentiality. To follow up with your application you may email Stephanie.Salvant@randstadusa.comSkillsAdministrative DutiesFront DeskAnswering PhonesFront Desk CoordinationProblem SolvingOral CommunicationHandling Confidential InformationScheduling AppointmentsMaintaining CalendarsOrganizationPrioritizingWorking IndependentlyDecision MakingMicrosoft OfficeGreeting CustomersReceptionist DutiesFilingPhonesSchedulingInterpersonal SkillsWritten CommunicationOrdering SuppliesClerical WorkMulti-taskingMail DistributionOrganizational SkillsQualificationsYears of experience: 2 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

We are seeking a dual-threat Office Manager & Travel Coordinator to serve as the operational heartbeat of our clients team. This isn't just a "desk job"—it’s a critical role that ensures our staff, our equipment, and our logistics are perfectly aligned. From managing the daily flow of the office to coordinating complex travel and government security clearances, you will be the go-to person for "making things happen.salary: $25 - $30 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilitiesOffice Management Provide administrative support to staff, including answering phones, sorting mail, and preparing documents. Answer company telephone, route calls to the appropriate team members, and greet visitors professionally. Organize and maintain office files, ensuring easy access for Accounting Department. Generate reports on customer account status as requested. Publish daily schedules for company rental equipment. Manage office supplies and equipment. Handle correspondence, including mail, emails, phone calls, and general inquiries. Welcome customers and prepare for in-house meetings. Perform other administrative duties as assigned. Travel Coordination Arrange travel for personnel, including booking flights, hotels, and ground transportation (e.g., rental cars, trains, etc). Obtain government security clearances for personnel when required. Create and distribute detailed travel itineraries, ensuring all personnel have accurate information. Monitor travel expenses to stay within budget. Serve as the main point of contact for travel-related issues or changes. Communicate event timelines, logistics, and expectations with the team. Collaborate with the production team to align logistics with event needs. Address and resolve logistical challenges before or during events. Provide additional administrative or logistical support as needed. Perform other duties as assigned. SkillsMicrosoft OfficeWorking IndependentlyPrioritizingOrganizationMaintaining CalendarsBusiness OfficeTravel ArrangementsOffice SupportOffice ManagementProject ManagerMulti-taskingMS-OFFICEBudgetQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

We are partnering with a reputable organization in Tampa seeking a FRONT DESK COORDINATOR who is mature in their proffesional career. This is a long term role and we're seeking a candidate who is looking to stay in the same role long term- apply today! Send resumes to jarlene.gonzalez@randstadusa.com!salary: $18 - $20 per hourshift: Firstwork hours: 8 AM - 4 PMeducation: High SchoolResponsibilitiesKey Responsibilities • Greet visitors and manage front desk operations in a professional, welcoming manner • Answer and route incoming calls and emails • Provide general administrative support to the office team • Assist with data entry, filing, scanning, and document organization • Schedule meetings and support internal coordination • Maintain a clean, organized front office and common areas • Support additional projects as assigned Ideal Candidate Profile: • Positive attitude with a strong desire to stay in the same role long term • Professional communication and customer service skills • Comfortable in a fast-paced office environment • Basic computer skills (Microsoft Office, email, data entry) • Reliable, punctual, and detail-orientedSkillsFront DeskGreeting CustomersMail DistributionClerical WorkAdministrative DutiesOrdering SuppliesReceptionist DutiesAnswering PhonesMicrosoft OfficeSecretary - Admin AssistMulti-taskingQualificationsYears of experience: 5 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.