secretary

A top-tier professional services firm in Montgomery County is seeking a sharp, part-time Executive Assistant for an immediate temporary contract. They need a detail-oriented professional to act as a right hand to the team—specializing in complex calendar management, seamless travel coordination, and high-level administrative support. If you are a proactive problem-solver who excels in a fast-paced, polished environment, this is the perfect opportunity to showcase your skills with a premier local firm.  Quick Highlights: Role: Temporary Contract (Part-Time) Location: Montgomery County Focus: Scheduling, Travel, and Office Administration salary: $25 - $30 per hourshift: Firstwork hours: 10 AM - 2 PMeducation: BachelorsResponsibilities• Manage calendars and schedule all meetings. • Screen and manage email communications. • Provide administrative support for daily office operations, including preparing meeting rooms, printing and organizing meeting materials, and coordinating catering and lunches. • Coordinating travel plans and itineraries. • Oversee workflow management and provide comprehensive administrative support. • Perform additional duties as assigned.SkillsWritten CommunicationConflict ResolutionAdobeHandling Confidential InformationScheduling AppointmentsPreparing AgendasMaintaining CalendarsQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days. Any consideration of a background check would be an individualized assessment based on the applicant or employee's specific record and the duties and requirements of the specific job.

About the Firm Our client is a distinguished, award-winning firm in West Palm Beach in the AEC (Architectural, Engineering, Construction.) space. With a reputation built on over two decades of excellence, they are known for transforming complex site challenges into breathtaking, sustainable environments. Their portfolio ranges from high-end residential estates to iconic commercial developments and public spaces. Joining this team means working alongside visionary designers and planners in a fast-paced, collaborative environment where every project shapes the aesthetic and functional future of South Florida. Key Responsibilities 1. Executive Support & Office Operations Provide comprehensive administrative support to the Principal, including calendar management, travel arrangements, and meeting preparation. Serve as the first point of contact for clients, consultants, and municipal officials, representing the firm with professionalism and warmth. Oversee daily office logistics, supplies, and vendor relationships to ensure a seamless work environment. 2. Financial Administration (Invoicing & Billing) Manage the full cycle of client invoicing, ensuring accuracy in project hours and reimbursable expenses using QuickBooks. Monitor accounts receivable and follow up on outstanding payments with a focus on maintaining positive client relationships. Collaborate with the design team to track project budgets and billing milestones. 3. Information & File Management Maintain and optimize the firm’s digital and physical filing systems, ensuring all project documentation, permits, and plans are easily accessible. Organize and archive project data in accordance with architectural industry standards and compliance requirements. Qualifications & Skills Experience: 3+ years in a senior administrative or EA role, preferably within the AEC (Architecture, Engineering, or Construction) industry. Technical Savvy: Advanced proficiency in Microsoft Office 365. Experience with billing/accounting software (e.g., QuickBooks, Deltek, or Bill.com) and project management platforms is highly preferred. Fast-Paced Fluency: Proven ability to pivot between tasks quickly without losing accuracy in a high-pressure environment. Financial Literacy: strong understanding of invoicing processes, expense tracking, and basic bookkeeping. Communication: Exceptional written and verbal communication skills; ability to interface with high-net-worth clients and city officials. salary: $80,000 - $85,000 per yearshift: Firstwork hours: 8 AM - 4 PMeducation: No Degree RequiredResponsibilities Serve as a trusted point of contact for leadership, clients, consultants, and partners Manage complex calendars, meetings, travel, and correspondence with care and accuracy Prepare presentations, proposals, and client-facing materials with a high attention to detail Coordinate internal workflows and assist with project-related administrative needs Handle sensitive information with discretion and sound judgment Support office operations to maintain an organized, polished, and welcoming environment SkillsExecutiveScheduling AppointmentsOrganizationMaintaining CalendarsSchedulingMicrosoft OfficeCreating PresentationsQualificationsYears of experience: 5 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

We are seeking an organized and proactive Administrative Assistant to join our client’s growing team. This is a pivotal role designed for a professional who thrives on keeping operations seamless and supporting a high-performing executive team. If you are a detail-oriented problem solver with a passion for efficiency and a 'no task too small' attitude, we want to hear from you.salary: $18 - $20 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilitiesCommunication & Scheduling Calendar Management: Coordinating complex schedules, booking appointments, and preventing meeting conflicts. Gatekeeping: Answering phone calls, greeting visitors, and directing inquiries to the appropriate department. Email Management: Monitoring general inboxes and drafting professional correspondence on behalf of management. Meeting Support: Preparing agendas, booking conference rooms, and taking detailed minutes for distribution.  Document & Data Management Data Entry: Maintaining databases, updating client records, and tracking spreadsheets. File Organization: Managing both physical filing systems and digital cloud storage (like Google Drive or SharePoint). Reporting: Compiling data to create weekly or monthly reports for senior leadership. Proofreading: Reviewing documents, presentations, and emails for grammar and formatting accuracy. SkillsSecretary - Admin AssistFront DeskMicrosoft OfficeQualificationsYears of experience: 2 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.